Office Administrator Manila

The Office Administrator provides strong organizational and administrative support for activities related to facilities and operation of the office. This position requires a high level of integrity and confidentiality. This role will collaborate across the organization as appropriate to facilitate site initiatives and requirements.

This position will be based in our Manila office and will be on a part-time basis, 20-24 hours per week.

Responsibilities

* Greet employees, visitors and guests;
* Handle mails and deliveries;
* General office chores such as maintaining staff break room / storage / cabinets and arranging training room;
* Inventory check for stationery, office supply, IT equipment and corporate give-away;
* Stationery / Office supply / Business card order;
* Process invoice and liaise with Finance department and vendors
* Assist with any internal catering;
* Preparation for new hires i.e. workstation, access card, name plate, welcome email and telephone directory;
* Office maintenance support incl. communication with landlord, contractors and suppliers;
* Arrange flight, hotel and travel document subjected to company travel guidelines;
* Report IT & Telephone issues to Helpdesk;
* Image and set-up PCs;
* Document management;
* Support in visa application for colleagues in local office as well as for visitors from abroad
* Other clerical and administrative support as required by Office Manager.

Requirements

* Minimum 1 year of office administration experience;
* Pro-active, sense of responsibility, independent and customer friendly;
* Good knowledge of local vendor support;
* Well organized, ability to multitask & prioritize;
* Strong negotiation and problem solving skills;
* Good communication and interpersonal skills;
* Strong attention to detail and follow-up;
* Good written and verbal English;
* Excellent computer skills (Microsoft office, e.g. Word, Excel and PowerPoint)
* You are already eligible to work in Philippines