LOGISTICS DISPATCHER AND VIRTUAL ASSISTANT

THIS WILL BE A NIGHT TIME POSITION 10 PM CENTRAL TIME-6AM CENTRAL TIME MONDAY-FRIDAY WITH HOUR LUNCH BREAK INCLUDED ( DAY TIME IN YOUR TIME ZONE)
- Answer phone calls and take messages
-Answer emails
- book trucking loads
-dispatching
-check drivers fed med cards monthly and send out emails when it is time to renew
-check driver logs and email them when they have any violations weekly
-check drug and alcohol query for every driver yearly and for every new driver
-Check MVR yearly for every driver
-create invoices for loads
-Get proof of delivery from drivers
-send billing to factory company
-call shippers to get more dedicated lanes ( I have a shipper list in podio)
-send carrier packets over and learn how to complete carrier packets
-Email drivers weekly for supplies needed for trucks and send email list to me and I will order them


Organize office and assist associates in ways that optimize procedures
Sort and distribute communications in a timely manner
Create and update records ensuring the accuracy and validity of information
Dispatching and Route Scheduling
Tracking and Tracing Specialist
Schedule and plan meetings and appointments
Monitor level of supplies and handle shortages
Customer Reporting and updating
Resolve office-related malfunctions and respond to requests or issues
Coordinate with other departments to ensure compliance with established policies
Maintain trusting relationships with suppliers, customers and colleagues
Skills

Proven experience as an office assistant, or in another relevant administrative role
Proficiency in MS Office, Knowledge of OneDrive & Google Applications
Working knowledge of office equipment
Able to be on a Consistent Zoom video Meeting with the Team to collaborate and learn
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Logistics Experience Recommended. but not required.
Hustler Mentality REQUIRED