Bookkeeper / Credit Controller

Bookkeeper / Credit Controller at Multivista, a leading global construction technology and services business

WHAT WE NEED:
We’re seeking an experienced, organised and self-motivated Bookkeeper for our growing office in London, England.
We are looking for a self-starter with good all-round skills who is likely to have worked in a growing construction, architecture, or engineering services business.
This is a very dynamic role in a fast-growing business with a variety of exciting and prestigious projects across London. The business is a leader in construction digital documentation, so we expect you have a great aptitude for digital systems.
You will be expected to multitask and work under pressure to meet the demands of fast moving regularly changing requirements.
You will need to be able to quickly move from task-to-task, as in any one day you might be:- raising invoices, chasing payment, responding to customers, checking sales contracts, or producing financial reports for the Directors.
As a growing company, we will welcome your ideas for continuous improvement.

WHAT YOU’LL DO:
A) YOUR MAIN FINANCIAL / BOOKKEEPING DUTIES
• Accounts Receivable: creating and sending invoices in a timely manner.
• Credit Control: following up to get invoices paid, minimising aged debt.
• Data Entry: recording financial transactions and balancing the books.
• Bank Reconciliation: cross-referencing the books against bank statements and other source documents to confirm accuracy.
• Payroll: calculating pay and deductions including expenses, mileage, overtime and sales commissions.
• Accounts Payable: ensuring invoices from suppliers are accurate and paid in a timely manner.
• Monthly Reports: assisting with monthly P&L, franchise royalty and other reports summarising the business’s financial position.
• Basic Contract Administration: submitting payment applications or invoices in contractually specific ways (i.e. if standard email invoicing is not an accepted form of payment application).

B) ADDITIONAL DUTIES
• Tax filing: assisting tax and VAT return preparation for our accountant.
• Business strategy: creating budgets and forecasts, and advising on how to improve business cash flow, profitability, and drive efficiencies.
• Business process: reviewing, researching, and implementing software solutions and internal controls to streamline the business and enhance performance.
• PQQ’s (Pre-Qualification-Questionnaires): completing client PQQ’s with financial, accounting, insurance, and other details to reduce payment delays.
• Supplier accreditation management: keeping client accreditation systems updated to reduce payment delays e.g. CHAS, ConstructionLine and Builders Profile.

C) ANCILLARY TASKS
• Procurement: Manage purchase, maintenance and inventory of office equipment, facilities & services.
• Communication: answer office phone calls, emails and route these to the appropriate person.
• Sales Handovers: managing and improving sales-to-accounts handover forms and processes.
• Ad hoc requests: for Directors and key people.

YOU’RE GREAT AT:
• Managing your time and tasks: you’re an organised multi-tasker, you plan & schedule activities, and ensure that tasks are finished by scheduled dates.
• Handling pressure: you respond quickly and diligently, you react to ever-changing projects, and you keep your cool when the curve-balls fly in.
• Motivating & driving yourself: you are prompt & dependable, you take ownership of your time and workload, you are hungry to succeed and progress.
• Connecting with people: you’re respected by your colleagues and clients, you proactively communicate with key people, and you inspire others around you.
• Attention to detail: you’re a ‘detail freak’ who checks your work, then checks again.
• Thinking on your feet: you like learning new things, and you can learn quickly. You’re open to new technology and when things change, you use your initiative to adapt.
IDEALLY YOU:
• Have 3+ years’ experience in a construction industry related business (not essential).
• Have an excellent knowledge of MS Office products and can evidence your Excel and Word skillset.
• Have experience using a wide range of remote working systems such as Dropbox, Teams/Zoom, Salesforce.
• Have raised invoices on online accounting systems, ideally Quickbooks.
• Have a good understanding of construction related payment processes such as ‘Applications for Payments’ and ‘Payment Notices’.
• Will be available to take phone calls throughout UK working hours and (very) occasionally work extended hours.

WHAT WE PROVIDE:
• Generous base salaries
• Good career progression opportunities
• Ongoing training where required
• Company pension scheme where applicable
• Company perks and benefits

LOCATION:
The office is based in London, England. We have embraced a hybrid of office/home working, though regular UK office hours are expected for much of this role.

HOURS:
We are looking for a full-time role. Alternatively a substantial part-time (24+hours per week) could be considered for an outstanding qualified candidate.

THE COMPANY
Multivista is the leading global provider of visual documentation to the Construction and Facilities Management Industries. Multivista combines photography, video, webcam, drone (UAV) and 3D reality capture services with a robust software delivery platform to create interactive records of actual construction conditions and events.
Founded in 2003, Multivista now operates in almost every major metropolitan area across the United States, Canada and the United Kingdom (and growing in Europe and the Middle East). Multivista has been awarded contracts to document more than 2.5 billion square feet of construction projects. That's 50,000+ projects for 20,000+ Clients across every type of construction.

Multivista is a franchise with 80+ global offices. Multivista London is one of top 3 best performing offices, growing rapidly in its own right, so there are great opportunities to progress.

Visit ---------- to learn more about Multivista.

Please do not contact the corporate office regarding this posting. Respond online to this ad with a CV and cover letter explaining why you make a great candidate.