Marketing, General VA & Contracts Administration

1. Social media accounts management

a. (facebook and Instagram) this would involve uploading relevant content weekly e.g pictures, testimonials. And any relevant
content to our business
b. Google adds and Facebook adds management – co ordinating and implementing any add campaigns and reporting results
c. Website content management (monthly blogs & content writing and upload onto WordPress site) copywriting skills and
utilizing stock images to add monthly blogs to our new website (under construction)

2. Estimating management - we use BuildXact estimating and project management software Easy-to-use construction
management software for residential builders, renovators and tradies | Buildxact

a. We require digital on screen take offs and forming a detailed Bill of Quantities and applying specific rates to formalize a
detailed cost estimate for a complete house build, including all civil works, structural elements.
b. Further to this would be sending tender request to specialised sub-contractors to tender on their element of works for
each project
c. Electronic filing of all tenders to their specific job destination (currently using Microsoft OneDrive ) as our cloud storage
system

3. Contract administration management

a. Sending tender/ quote request from our suppliers chasing up, checking for accuracy and filing
b. Sending tender/ quote request from our specialist trades/ contractors chasing up, checking for accuracy and filing
c. Contractor Insurance and WHS document management and filing
d. Monitor construction program and adjust Gant chart accordingly (buildXact)
e. Booking trades./ contractors as required to attend site to complete task
f. Developing change orders variations to clients and contractors when required
g. Requesting extensions of time to contracts for wet weather or unforeseen delays and obtaining approval and adjusting
program accordingly
h. Sending purchase orders/ contracts to suppliers and contractors
i. CRM management entering leads from website or facebook into ---------- software for follow up and booking meetings


4. Graphic design work

a. Assist in developing company brochure (some graphic design work required )
b. Assist in developing contract proposal folder cover (some graphic design work required )

5. General Admin duties

a. Monitoring Directors email accounts and respond as instructed to trades./ suppliers as required
b. Answers calls and direct to relevant persons

Qualities required to be successful

• Excellent English and writing ability
• Courteous
• Excellent problem solving ability
• High level computer literacy/ technically savvy
• Experience in residential construction and workflow processes
• Good communication skills at all levels
• Excellent social media skills
• Graphic design skills
• Attention to detail