Admin Assistant / Secretary / Appointment Setter

--Job Requirements:

• Handling incoming calls and other communications.
• Proactively manage the day-to-day needs and requests from PMs you're assigned to.
• Develop a general understanding of the team’s function
• Respond to calendar scheduling requests and internal/external meeting coordination
• Recording information as needed.
• Updating paperwork, maintaining documents and word processing.
• Aiding with client reception as needed.
• Creating, maintaining, and entering information into databases.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with Great communication skills.
• Ability to work well under limited supervision.
• Monitor email communications, send canned responses, and elevate important messages that need to be responded to correct persons
• Partner with other Vas for coordination and to provide additional support or backup
• Reach out to prospects via phone calls to schedule appointments.

---Preferred Skills and Qualities:

• Attention to detail and the ability to effectively multi-task in a deadline-driven atmosphere.
• Ability to clearly and effectively articulate thoughts and points
• High levels of integrity, autonomy, and self-motivation.
• Excellent analytical, organizational, project management, and time management skills.
• Tech savvy with expertise in All Microsoft Office Products, Excel, Word, Outlook, and Microsoft Teams especially.
• Heavy calendar management experience
• Handle highly confidential materials with discretion and tact
• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges
• Extremely organized and able to prioritize and manage multiple projects simultaneously
• Ability to create and understand reports

--Requirements:
•High English Proficiency (Written and Spoken)
•Dependable Computer - must be Windows 10 able to run Microsoft Teams and Office 365
•Dependable Internet Connection
•Quiet Working Space
•Able to work Monday thru Friday 8 am - 5 pm EST (8 pm - 5 am PHT)