Looking for an Amazing Personal Assistant

HERE’S A SHORT INTRO OF THE COMPANY
Happiness Scientists is a Singapore-based company, with the core business of providing speaking, training & consultancy services to schools and corporates in the area of positive psychology (happiness).

It was founded by Sha-En Yeo & it has been running for 10 years. Here is a link about the company: ----------

Since inception in 2010, we have helped more than 20,000 people learn the tools and research of happiness, well-being, helping them lead more fulfilling lives. Our main business activities are:

-Training (Virtual & Face to face)
-Consulting
-Speaking

We are very much a B2B business where we interact with clients, deliver the content and continue to create a positive impact in both the education and corporate sectors.

WHY A PERSONAL ASSISTANT NOW?
For more than 11 years, I’ve been doing everything all by myself, from training/speaking, admin work, accounting, planning, research, marketing, website, videos ---------- is time to grow Happiness Scientists so that more people around the world can benefit from the research & tools that Sha-En shares so passionately about. Given the pandemic situation, it is much needed!

I have high expectations of my PA because he/she is going to be my right arm who is going to help me ease/assist the amount of work I have, so that I can focus on tasks/work that generates revenue for the business.

I have a lot on my plate. On top of being a business owner, I am also a mom of two girls (who need my help with their homework, plus I want to spend time with them), a wife and a daughter. I also have to manage the household.

As I am a creative person who enjoys doing big picture work, I am looking for someone who can understand my work, is meticulous and organized, and who is able to do my work quickly and is well disciplined to complete the tasks on hand. I need someone who can suggest ideas to systemize the work/tasks.

I do not want to micromanage you. I want to be able to tell you what needs to be done and the deadline for the tasks, and you will need to plan your time so that the tasks get done.

I am looking for you to work on the following time schedule, which is in alignment with my own timing as well:

Monday to Friday: 9am to 6pm (Lunch hour: 1pm to 2pm),
Saturday and Sunday: OFF Days

P/S: Working hours are negotiable - as long as you fulfill 40 hours per week. Or rather, as long as tasks on hand are complete and when I need a response during the working hours, I want to be able to hear from you quickly. Just make sure when you commit the working hours to me for the week, you do not go missing and uncontactable. If not, please don’t apply.

**If I need you to work outside of working hours, I will compensate you with time off
**If you need to take leave or time off during working hours, just need to inform in advance and we can plan around it.

HOW LIFE IS GONNA LOOK LIKE FOR YOU
Although you'll be working remotely (about 90% of the time), there might be chances that I’ll need you to come to ---------- ances are low (due to the pandemic) but hopefully after that, when full training sessions resume, it might happen! So be prepared to hop on the plane. And if that happens, air ticket and accommodation is paid ---------- worries about that!

You’ll be working very closely with me and my project manager as there will be a lot of work to be done. I’m looking for someone who has ideas too, not just someone who follows instructions blindly and has no initiative or ideas to do things better. You must also be willing to adapt according to the situation.

I believe in discussing things when you have a situation or challenge, instead of keeping quiet and then things go wrong. Also, if you have ideas on how things can be better, you can suggest and we can discuss it.

I strongly believe in work-life balance and taking care of yourself. If you are not well, I would rather you let me know then to keep working but end up getting more sick. But I also am very passionate about my work, hence if you want to work with you, you will have to be passionate about the work & journey together.

You must also be open to learning because there will be new things that we will be doing, for which you have to learn new skills. Also, you must be prepared to lead others in future (e.g. video producer, graphic designer) as the team grows.

A HIGHER PURPOSE
The work we do at Happiness Scientists is much bigger and beyond us. The research & tools that we share with schools and corporations is so powerful it can change lives and impact people positively.

Happiness Scientists’ Vision is to empower people and organizations to thrive, no matter the circumstances.

To grow, Happiness Scientists needs to be able to make sure that systems are in place for the information to get out into the world, to have other like-minded individuals along for the journey who believe in the mission of what we want to do. For the team, it means that you will be helping this dream come true so that we can uplift the people around us.

If you want to join a business that serves beyond themselves, where you will also benefit through your own personal growth - you'd be a good fit.

If you want to join a team that doesn't treat you like "just-another-staff" instead, if you want to be treated like a precious member on an amazing team - you'd be a good fit for us.


WE PRIORITISE YOUR GROWTH
Your personal development and professional skill set is our utmost priority.
That's why at Happiness Scientists, we do our best to create a positive and growth oriented environment.

Happiness Scientists will allocate a quarterly budget which the team (you will be the first person for now) can purchase personal or skill set development material.

We do this because we believe in helping you improve and be confident about your skills!

YOUR RESPONSIBILITIES
- Work very closely with Sha-En and her project manager
- Follow the company’s branding guidelines
- Regularly communicate and collaborate with the tea ---------- mbers in Happiness Scientists and some freelancers
- Happiness Scientists tasks such as: researching on latest articles in the area of Mental Health, Well-being for both corporate and education audiences, preparing of proposals and powerpoint slides (first drafts), updating of Wordpress website,tracking project status and completion, researching and selecting timely topics to engage email subscribers, managing MailChimp, creating simple graphics on Canva for specific events, managing zoom calls & sending links for appointments and webinars, adding users for my online courses and so on. Tasks might add on as we explore together.
- Helping to create systems and documenting processes so that things are organized and easy to execute.
- To ensure that all documents or work are properly transferred, organized, documented and uploaded in Google Drive (you will get an admin email to use & drive for storage).
- Continuously discover and implement new technologies or methods to maximise efficiency/productivity

BASIC REQUIREMENTS
- Able to communicate and write in English. Must be very good with the language.
- Must have a good computer with a web camera and very good/strong internet speed connection as you will need to connect / communicate through Zoo ---------- etups with me and sometimes with clients.
- Must be very good with Microsoft Excel, Word, Powerpoint etc.
- Has the ability to multitask and work toward several milestones on various projects simultaneously
- Analytical and meticulous (Solid attention to detail)
- Independent (Someone who has initiative & discipline to do the work and not chased for work to be done)
- Trustworthy (Information shared by clients is sometimes very personal and challenging, hence you’ll need to be able to hold that confidence and not share that information)
- Excellent communication skills
- And lastly, has a strong desire to improve and grow with the team!

If you’re excited and looking to join us, apply now at this link: ----------