Organized English Speaking VA Office Manager

UPDATE 6/25/2022 9a CST: At this time I am closing this job posting to narrow down to 10 to begin my interview process. So I am stopping job applicants at this time. I will re-open if needed, and plan to post another data entry job later in the week. Thank you and best of luck!!


Big fan of OnlineJobs.ph currently working with VAs full-time to help run our very busy web design company. We have been working with VAs since 2018. Up until this point, all my VAs build websites--well I have finally grown big enough that I need SERIOUS help managing me and the office.

We are DFW Website Designers. We have been around for 12 years and build about ---------- small business WordPress websites a year. Furthermore, we currently support about 500 existing website with ongoing support and maintenance. I am a very busy business owner who gets about 40 calls, 100+ text, 500+ emails and spends my life updating Trello, Airtable, and accounting. We have about 40 projects going on each month. I am losing my mind.

So I need a personal assistant. Someone to work with me, and grow with me 8 hours a day, 5 days a week FULL-TIME Monday - Friday (Central Standard Time)

In short, I need to work on sales and growing this business. I can probably 3X our business if I could get away from phone, email and text and managing the team at least half the day. So here is what I am looking for...

1 Rockstar VA to work full-time for me, and will not work any where else.

Skills:
1. An EXTREMELY organized individual.
2. Answer the phone at least 4 hours a day, I can forward say from 10a-2p so I can do other things. ***So speaking CLEAR English is a must!***
3. Help me manage my time each day in Google Calendar. Scheduling incoming call appointments, customer followups etc.
4. Convert email into support and production feedback into Airtable (my team works constantly in this product). We update everybodys bucket three or four times a day.
5. Talk with me on Skype constantly about tasks to run the business.
6. Accounting and bookkeeping. Logging invoices, taxes, and daily transactions.
7. A decent understand of the concept of websites. We sell and maintain websites as a business. Most of the calls will be existing customers wanting changes to their websites. You wont be making the changes, but you need to be able to write down the changes into Airtable for the team.
8. Super good computer skills.
9. Super multi-tasker. This is a crazy busy fast pace job. Never boring and changing from day-to-day. Each day well hear and work with different clients.
10. Help me track my leads and sales in Trello.

I can train the right person to do all of this. I need a very happy, cheery person who likes to work with people and can help me manage this business.

For the right candidate, I offer a 90 days probational trial to full-time, salary plus commission, even pay vacation and sick time and 13th month. I pay twice a month on the 10th and 25th, with bonuses on the 25th check.

We are volume shop so speed is a serious requirement. We are trying to do support and task request in under 24 hours, and build websites in 2-3 days.

So what does it pay?

$500-$800 US plus monthly bonuses. Quarterly reviews and slight increase in base 4 times a year. I am open to see your skills and what you can bring to the table. So propose a starting pay in your interview.

So here is how the interview process works... follow these instructions CAREFULLY!!!...
1) If you are interested, can start immediately, then apply. Write me short paragraph as to why you are the best candidate.
2) After 24 hours, I will take the first 40 applications and narrow it down to 5. Of those five, I would like to talk to you briefly on Skype in an informal interview.
3) From those brief Skype discussions, I would like to select one and give you a paid week trial. Lets see if we can work together. If after a week you are working out then I will put you on a on a 90 day probationary period and add you to airtable to begin work.

Good luck and look forward to working with you. We are ready to get you started today!

Fred Campos
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