Administrative Assistant

Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, and working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!

Perform basic bookkeeping duties
Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information and report to an executive
Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings
Work with an executive to prepare for meetings and record minutes
Perform office management duties such as organizing filing systems and ordering office equipment and supplies
Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.
Act as the main point of contact with the high-level executive
Must have superb technical writing, editing, and research skills

? Ability to draft documents
? Ability to do research
? Organizing data
? Recruiting
? Customer Service
? Compliance
? Call Screening
? Technically savvy
? Assist with program support services
? Assist with contract writing and or review
? Monitor email accounts and provides communication responses
? Must be highly organized, with the ability to multi-task efficiently
? Full back-office operations support
? Marketing to include social media

Qualifications
Excellent communication skills, time management skills, interpersonal skills, and organizational skills
Comfortable meeting deadlines and handling confidential information
Must have graduated high school or received an equivalent certificate of completion
At least 2+ years of experience as an executive assistant, or experience performing supportive duties
Experience using Microsoft Office