Part Time Personal/Executive Assistant

I am looking to hire a part-time virtual (you work from home) position at Automation Warrior Marketing. This is a salaried position. The expectation is for 20 hours flexibly scheduled over the week.

As my assistant; you will assist with calendaring, email, travel planning needs, assist in managing vendor/basic customer communications, web research and online ordering, procedure/documentation creation, filing of receipts and paperwork into dropbox and planning system, spreadsheet/data entry, and other general admin duties. The ability to make phone calls to follow up on tasks, make reservations, and follow up on items to the USA is a big+. (cost will be covered). More Specifics Below.

You have the task of being my critical support and foundation of the framework and processes that open up space and time in my brain in order for me to create at her highest level for my clients and family. Your ability to hold space, predict needs, and completely take items off of my plate and brain, provides immense value not only to my life and work but also to the business as a whole. Your impact is directly influenced by your ability to take complete ownership. Your ability to delight me as your client will be the driving force for your work. Your goal is to assist and keep me in my zone of genius while you are in yours.

You would be amazing for this position if you are:

Impeccable and detail-oriented
One who strives for excellence and is resilient
An excellent communicator–both verbal and written
Tech-savvy, preferably with:
Apple products, including owning and using a Mac a + but not required
iCal/Google Calendar
Zoom
Slack
Google Suite
Banking and travel-related websites
Quick learner (Only have to be told things once)
Flexible with availability, able to flow with Stephen's needs, especially available on travel days
Organized (Nothing falls through the cracks)
Tend to get a little anxious about getting things right, but you don’t become a completely dysfunctional mess with failure and feedback
Direct, and appreciate being communicated with directly
Responsive (Respond quickly that you’ve taken the assignment/communication)
Resourceful and sharp (You can figure things out with little direction, and even improve the process as you do)
Efficient and productive (You like to get to work)
Assertive (Not afraid to get on the phone to advocate and make things happen)
Able to keep multiple plates spinning without any of them falling (Able to work under pressure and deadlines)

You are aligned with our top four values:
Be an example of what is possible. (Best. Assistant. Ever.)
Be inclusive. (Desire to know and include each person.)
Be fun. (If we aren’t laughing half the time–forget it.)
Be blue-collar. (At the Company–we work hard. ---------- job is too big or too small.)

Your responsibilities will be as follows:
Plan and maintain a beautifully accurate and complete calendar, managing when Stephen has meetings, travels, etc.
Plan, schedule, and confirm all travel including Air, Car, Hotel, Meals, Activities
Take calendar and travel-related assignments and execute them with very little direction, but not be afraid to ask smart questions
Manage all daily requests–personal and business
Manage vendors, contractors, and services for Stephen, owning all coordination and payments
Manage all financial transactions data entry and related tracking and record-keeping
Research as needed to provide recommendations
Maintain address book
Maintain profile of Stephen and his family for common needs, (favorite foods, clothing sizes, preferences, etc) to use as a reference when needed for placing orders or handling personal items.
Confirm and communicate with everyone on the calendar. Schedule meetings and webinars in Zoom.
Clear, open, frequent almost over-communication (even if you hear crickets)
Research and pitch options and other solutions to improve Stephen's life

Compensation for phone and related expenses will be covered.
Looking for a long-term person to work together with me and grow together (full-time work in the future possible if desired but not mandatory)
Confidentiality and Trust are a must.

** Experienced Assistants only, this is NOT a starter VA position.

Please reply with your resume and information about yourself. Please provide desired salary requirements based on 20/hours, and if you would be interested in FULL time in the future or not. Please provide me with what you're weekly desired schedule would be (I am based in NY / EST time). Please provide when you would be available to start the position.