Executive Assistant + Copywriter

Skilled ‘Executive Assistant with Copywriting Skills’ Wanted!

Are you someone that has a heartfelt passion for people, plus the skills to manage and complete tasks like a pro? If so, keep reading…

Ram Savana, founder of Enable Ag, is looking for a skilled ‘Executive Assistant with Copywriting Skills’. Enable Ag is an award-winning start-up Agricultural Consultancy firm in Australia.

Turn your passion for helping others into a rewarding career.

The EA will work directly with Ram and will be responsible for performing several administrative duties. The daily tasks you will perform are diverse, so you should have great prioritisation skills and be a very quick learner. The upside is you will be constantly stimulated. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritising tasks in a fast-paced start-up environment. This is an excellent opportunity to join a growing company with competitive compensation and support.

RESPONSIBILITIES

[Executive Assistance]

1. Extract action points from Ram's every meeting through a phone/Teams call and logging them as tasks to operational team members
2. Transcribing (audio / video) recordings and journaling them into various documents
3. Coordinate Ram’s communications, including taking phone calls and drafting response to emails. All communications must be friendly and polite.
4. Manage Ram’s work calendar - Booking meetings, confirming appointments and follow up notes and actions
5. Strong enough to hold Ram accountable for his agreed actions
6. Improve and maintain the existing organised electronic filing system
7. Coordinate / follow up with external sub-contractors engaged to assist with some projects
8. Drafting, formatting, and finalising standard operating procedures per Ram’s & other team members’ guidance
9. Ability to make informed decisions and take necessary actions (without waiting for Ram’s review unless otherwise instructed)
10. Help with preparing presentations (PowerPoint) based on a brainstorming session i.e. ability to come up with visual means to explain Ram’s ideas, insights and audio recordings
11. Write articles based on Ram's insights, discussion, gathered references and further research

[Marketing]
1. Helping with preparing applications for grants, expos, and award competitions
2. Write social media content that reflects our offer / service
3. Help with developing company’s style guidelines based on existing branding
4. Help Ram preparing for speeches at various conferences
5. Help with extracting testimonials from our happy clients and creating the final draft
6. Adding more content to the website
7. Email campaigns - Draft and send out emails to a list of clients
8. Learning and configuring a new CRM
9. Updating Australia map with dots representing location of our clients

[Personal]
1. Booking flights, accommodation and manage travel itineraries (business and personal)
2. Help Ram with fitting personal welfare schedule with work schedule
3. Additional Administration Duties
4. Uphold a strict level of confidentiality
5. Help with modifying contracts for new employees and clients
6. Help Ram take actions from attending webinars/conferences/training sessions
7. Update Ram's timesheet every working day and tag each different activity to Marketing, Sales, Fulfillment, People, Business Management and Training
8. Help Ram to streamline his training program and internal systems
9. Step up to take on new tasks and attending any coaching or training sessions to learn more and then implement
10. Assist Enable Ag’s fellow team members with ad-hoc tasks

[Weekly Outcomes / KPIs]
1. Next week calendar has been blocked by every Fri 12PM.
2. Engage existing subscribers on FB page / emails database with an article or news as a post / email on regular basis (we will start with monthly and move slowly to weekly)
3. Help Ram find 2 hours / week to spend on training (Calendar to be blocked)
4. Always maintain a minimum score of 3.5 out of 4 in our core values assessment
5. All emails received are acknowledged within 48 hours

QUALIFICATIONS & SKILLS:

[Essential]
1. Minimum 2 years’ experience as executive assistant, office manager or similar administration role reporting directly to executive/top-level management
2. Fluency in English and grammar (written and verbal)
3. Excellent writing, comprehension, proof reading and editing skills
4. Excellent on Microsoft Word, Excel and PowerPoint
5. Good all round computer skills (we will teach the successful candidate the online tools we use but we do need good computer skills)
6. Take pride in self-discipline, problem solving, personal growth, continuous learning, and teamwork!
7. Ability to sift through 30 different tasks, prioritise and make progress with one-by-one in a time-efficient manner
8. Self-motivated, proactive and thorough with results. Able to work independently, without having to be prompted or followed-up
9. Exceptional interpersonal skills, friendly and professional demeanour
10. Available for video calls during work time with decent background and no sounds around

[Desirable]
1. University degree in Marketing, Communications or Business Administration
2. Experience in designing and formatting of any documents/files

Training may be provided on above ‘desirable’ skills

[What should you have?]
1. You can work from home or anywhere you can source minimum 20MBPS speed uninterrupted internet.
2. Two professional references and one personal / character reference who can vouch for you.
3. You can work for 20, 30 or 40 hours per week. Ideal work times are 9AM – 6PM Sydney (AU) time.
4. You are available to start working no later than 1 Jul (preferably as early as you can).

[Equipment needed?]
1. Need to have a computer that runs very fast as you may have about 20 browser tabs open along with Microsoft Teams, Outlook, Word, Excel, +5 other application. Minimum configuration: RAM 16 GB, 3.3GHz i3 Processor, 256 SSD, Basic graphic card.
2. Second monitor
3. A dedicated book and a pen

[What’s provided?]
The salary for this role will be set based on the quality and skills of each applicant and an offer will be presented to you during the interview process. It will be minimum 10% more than standard pay for such role in Philippines. Additional amount will be included in your salary to cover for PhilHealth, IBIS, etc. Good performers will get a pay-rise every year.

You will be provided access to our training portal and an external agency’s training portal. You will receive support to perform all your tasks for the 1st time, but after that you need to systemise and follow without much support. We will help you systemise a few tasks / until you feel confident.

[How to apply?]
1. To take the next step, you must apply with
2. A personalised (non-generic) cover letter along with your comments against each ‘Qualification & Skills’ listed above
3. Resume
4. A video introducing yourself and speaking about 3-5 qualities that make you the best candidate for this role (You can use loom, vimeo, etc. They are free for short videos)
5. if you wish, anything else that displays your various experience and talents.

We love out of the box thinking, so feel free to impress.


Email them through directly to our HR ---------- subject line ‘Serious Applicant for Executive Assistant with Copywriting Skills’. Please note if you send emails with any other subject line will be deleted by the automation, we have in place for this email now.

All the best!