Executive Assistant

Maintains calendar for supervisor including scheduling and monitoring meetings and identifying conflicts.

Develops reports, compiles data and statistical information, for special projects as delegated by the supervisor.

Ansewer Phone calls

Reviews correspondence and answers written inquiries as authorized; answers routine telephone inquiries pertaining to the operation of the division, and when necessary, directs the call appropriately.

Arranges and may participate in conferences and committee meetings and travels to conferences and events as needed.

Prepares presentation decks as directed. Ensures that required materials are prepared ahead of meetings.

Makes travel accommodations and arrangements in the most efficient manner available.

Reviews and reconciles all incoming expense and travel reports for accuracy and compliance with corporate policy. Reviews and secures approval for all travel requests. Prepares and submits T&E expense reports in a timely manner.

Handles confidential and sensitive matters on a daily basis.

Performs various errands, both business and personal

Selects, purchases and coordinates delivery of gifts and other items.

Acts as liaison with division managers to ascertain current status of various projects. Updates supervisor periodically on all division activities.

Responsible for maintaining and establishing official documents and record in their appropriate files.

Supports supervisor in charitable endeavors and related activities.

Answering calls

Performs other related duties as assigned.

Manage Software and maintain database.