Part-Time Executive Admin Assistant

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Compensation: $4/hr
Expected Hours: 10-15 hrs/week
Schedule: Pacific Time; To be discussed during your initial interview
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We are seeking to hire a REMARKABLE VIRTUAL ASSISTANT who will closely work with the COO to help with operations, implementing new systems, organizing or cleaning up existing systems, creating SOPs, and a variety of administrative tasks.

The job will be around 10-15 hours a week at $4 an hour to start with an opportunity to increase depending on your performance.

This is not a traditional executive admin assistant role as there is a huge opportunity for growth with this position thus we are looking for someone with strong project management skills, who is proactive, has the ability to think outside the box to find solutions, and has fantastic English communication skills (both spoken and written).

Additionally, our company uses the whole suite of ZOHO products so it’s a plus if you have a background using Zoho CRM.


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Job Duties include:
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Administrative Tasks:

- Calendar management
- Quality Control Contract review and presentation of deliverables
- Cross-check invoices
- Presentation decks
- Create and modify email and document templates
- Meeting scribe (Zoom or other)
- Attend Monthly budget calls w/the bookkeeper including Marketing and Social Media Calls
- Approvals for expenses
- Review expense reports
- Liaison with Zoho
- Manage conference scheduling
- Perform regular administrative duties assigned by COO



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Qualifications:
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- Experience working as an Admin Assistant
- Strong decision-making capability and organizational skills
- Ability to perform and prioritize multiple tasks seamlessly
- Ability to work independently with minimal supervision
- Team player and detail-oriented
- Ability to multi-task and handle office communications
- Ability to communicate assertively and honestly
- Canva Skills


We are looking for someone with a strong personality, high attention to detail, good at managing timelines, and tech-savvy.

That said, we want to make sure that we are hiring someone who has read this job post. If you've read this please include the word "ZOHO" in the first line of your response.

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HOW TO APPLY:
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Please keep application correspondence on Onlinejobs only. No direct emails. Thank you.

Respond to this job post with the ff:
- Cover letter with your relevant experience in WordPress and Zoho
- A link to your CV (Google drive, dropbox, etc.)
- And the test task below:

Test Task
- On https://vocaroo.com/ record a sound clip answering the question below:
- In 2 minutes or less, please tell us about your favorite thing about working from home.
- Press the record button to start and the stop button once you are done.
- Review your voice recording and when you are happy with it click the Save and Share option.
- Copy the link to your voice recording and paste it into your response to this job ad.
- Note: If the site is in Chinese when you first load it, you can right-click anywhere on the
page and choose the translate to English option.