Executive Assistant - Jacob & Co

Jacob & Co. is currently going through a period of rapid growth. We need an Executive Assistant to help take Jacob & Co. to the next level. What we are setting out to accomplish is no easy task, so hard work, passion and creativity will be required.

Please apply only if you feel you are within the top percentile of suitable candidates for this position.


PRIMARY RESPONSIBILITIES

* Prepares, reviews and maintains projects and tracks activities from start to finish without any oversight or reminders
* Completes a broad variety of tasks to facilitate the CEO’s projects and vision for the organization including: assisting with special projects, producing reports and documents, and collecting and preparing information for meetings with internal and external parties.
* Keeps the CEO well-informed of upcoming commitments and responsibilities and follows up appropriately.
* Anticipates needs of the CEO prior to meetings, conferences, etc.
* Acts as a liaison for the CEO and report back the updates / insights for assigned
* Being the organized counterpart to a "big picture creative" CEO who is constantly coming up with new ideas, designs, trends, directions, and business ---------- pture his vision and seeing those projects all the way through
* Uses a project management tool to keep all projects organized and track progress
* Takes in varied amounts of information, from multiple different sources/angles, and proactively synthesize/share the high-level overview so the chairman can make an informed decision
* Demonstrates proactiveness (aka follow up) in addressing business needs to secure project deliverables



JOB REQUIREMENTS

* Must be able to work full time (9:00am - 6:00pm EST)
* Graduate of any Bachelor’s degree preferably in a communication, marketing or administration field.
* At least 3 years experience and well versed in communicating with C-Level Executives inside the organization
*Have experience overseeing business from a high level, acting as a liaison to the CEO with involvement/insight on the activities within each department.
* Thrive on being the organized counterpart to a "big picture creative" CEO who is constantly coming up with new ideas, designs, trends, directions, and business plans.
* Naturally organized with hands-on experience with project management tools
* Excellent at creating reports that are straightforward and easy to understand
* Excellent interpersonal skills; able to get along with a team and work with diverse groups
* Active and clear communicator to make sure project stakeholders are always in the loop
* Effective communicator to make sure people know what you mean and avoid loss of time through miscommunications
* Advanced skill set in time management and task prioritization
* Enthusiastic and proactive approach with strong attention to detail.
* Ability to complete a high volume of tasks independently with little or no supervision
* Ability to switch gears at a ---------- nt’s notice
* Thrive in a fast-paced and intense environment

If this sounds like you, we would love to hear from you.