Office Admin/ Construction Coordinator

Construction Coordinator- Please send your resume and a video link of you telling us your qualifications.

Job Summary:
Supervises and coordinates the office activities for assigned rehab and remodels. Monitors the completion of each construction phase through coordination, scheduling, and inspection of each home. Works in unison with production team to set up all projects while maintaining budgets and scopes of work. Provides company support to project managers and owners. Manages the internal CRM system for accuracy and updates. Makes offers on new leads and follow up with those leads to acquire more properties.

1. Purpose
To provide support the field as well the office. Support as in administrative, follow up, client relations, financial reporting, data sourcing. Prepare new contractor documents and field approvals.

2. Scope
-Provide support to project managers and construction manager
-prepare field binders after Monday pipeline meetings
-set up and file new contractor paperwork
-follow up with contractors for information and payment verifications
-Maintain reporting and data entry into BT
-Prepare requested reports
-property management liaison
-act as client liaison as needed
3. Prerequisites
-must feel adequately comfortable with new technology and software
-must feel comfortable on the phone with vendors and suppliers
-must have a construction or remodel experience
-must have a firm understanding of the remodel process and set up
-must understand contract documents and draw process
-must be able to communicate with field and office personnel
-must be organized, structured and disciplined
-must have experience estimating and bidding single or multi family properties
-must have customer service orientation with a team attitude
4. Responsibilities
-Email follow and To-do follow up.
-Ensure new contractor onboarding.
-contract paperwork, W-9, insurance follow and deposit review
-review/submit payments requests from all vendors, contractors and sub-contractors and update BT with those.
-assign “to do” to tea ---------- mbers that you have and need from daily.
-provide project updates to Director of Operations every Friday with the week’s events.
-Work with Construction Manager daily with tasks and needs
-prepare weekly pipeline with updated date
-complete reports for management prior to pipeline
-Prepare field binders
-Prepare checks in return for lien waivers
-After punch list, schedule final clean
-After punch list, notifying Property Management that property is ready to move in.

5. Procedure
Who: Construction Coordinator
What: Construction support. Assist PM and CM with project management
When: From pipeline meeting to construction hand off and finally for project closeout.
Where: 90% Office/Admin
How: phone, email and self-completion. Technology updates and tracking.

Please send your resume and a video link of you telling us your qualifications.