Executive Assistant

- Calendar Management #1
- 100?curate all the time i.e. no Double Bookings, Accurate timelines & moving them along when backed up
- Managing when I will have meetings, with whom, agendas, notes to review ahead of time where needed
- Planning Times / DND Protection of time and space
- OOO Time Management
- Ensure I maintain regular check-in cadence across Direct Reports and General Team, become an extension here
- Ensure that I am well-prepared for all meetings and that where directed notes created during meeting are detailed, organized and documented in proper tools
- Manage Other Virtual Assistants
- Answer questions
- Liaison with Team / Direct-contact
- Manage My Email
- Get rid of everything that I don't need
- Ability to respond to an ever-increasing percentage and build systems to move items outside of the org off my inbox
- Build a triaging system that allows me to only see and respond to what I need to
- Build a daily update process that is Bullet Points, to the point on things I didn't see but need to know
- Provide me with a daily agenda for the next day to ensure we move anything that needs adjusted based on priorities
- Ensure that all meetings have an Agenda
- Ensure that I have all information leading to that interaction at this time
- Meeting/Event Planning for Team
- Task Management
- Maintain my ClickUp/Notion with the priorities and projects that we discuss
- Provide Daily Reporting on follow-up around functions of ongoing projects and to-do's stemming from these items
- Provide general oversight to teams within the organization and their progress
- Support Special Projects as needed
- General Admin
- Manage personal appointments
- As needed stuff

Must Haves:
- Spreadsheet Acumen
- Strong Attention to Detail
- Can Do Attitude - i.e. you won't know how to do everything you are asked the first time but that is a challenge, not a hurdle
- Incredible Organizational Processes
- Ability to Communication across all levels of the team as an extension