Bookkeeper/Administrative Support Agent

Compudent Systems Inc. provides services to the dental and medical industries in Canada and the US and has been doing so for 24 years. Our technicians install and service X-Ray, imaging and I/T equipment for a number of vendors and clients.

A long-term position is available for a bookkeeping and admin specialist who will undertake the bookkeeping and administrative tasks required immediately to update and reconcile accounts in QuickBooks. Ongoing duties will then evolve into tasks performed on a daily, weekly, and monthly basis.

Bookkeeping responsibilities include the use of Intuit QuickBooks and the data entry of expense and bank records, and the reconciliation of monthly records. The successful candidate will then take on the ongoing responsibility of all the daily, weekly and monthly bookkeeping and account reconciliation tasks. QuickBooks bookkeeping and account related tasks involve:

• Data entry of bookkeeping records
• Account reconciliation
• Accounts Receivable Reporting
• Generating pre-scheduled invoices and some technical ticket invoices
• Weekly/monthly report preparation and basic bookkeeping

Additional administrative tasks may also include, in time, as training and abilities allow:

• Daily review of technician tickets
• Invoice completed work tickets from the previous day
• Organize and schedule technicians for the next day
• Filing work reports for technical staff
• Documentation Tasks : documenting processes and procedures
• Completing and filing client reports
• Completing and submitting regulatory and test documents
• Various other administrative tasks, as required
• CEO support - scheduling / general support, such as booking flights and other ad hoc needs, as required

Requirements:
• Trustworthiness
• Excellent attention to detail, highly accurate
• Excellent English skills, both written and verbal
• Bookkeeping experience reconciling bank and expense accounts
• Experience with QuickBooks
• Good understanding of Basic Accounting Principles
• Ability to work with limited guidance
• Ability to solve problems, but equally important is to have the ability to know when to ask questions and look for help.
• Analytic ability, ability to identify problems.
• Proficient in MS Office Suite

Nice to Have:
• Certified Public Accountant, QuickBooks Pro Advisor

Working Environment:
• You will work from your home. You will therefore need a reliable high-speed Internet connection, a capable computer with a printer to improve productivity, and somewhere distraction-free to work.
• All work will be done remotely on our ---------- additional software will be required on your end. You will login remotely to perform your daily, weekly, and monthly tasks.
• All source documents such as bank statements, expense information, and technician reports, etc. will be available online.
• A simple point-form email outlining progress, updates and questions will be expected at the end of each working day.
• Compudent operates in Canada, out of Toronto, which is in the Eastern Time Zone EST/EDT (UTC-05:00), but this job would be performed in the Philippine Time Zone PHT (UTC+08:00), usually during the hours of your choosing. The reversed time zones allow administrative tasks to begin after our technicians file their tickets for the day and before our clients begin work on the ---------- munication, via email and some video correspondence would occur as required at predefined meeting times, at times that are mutually convenient.

This full-time position fills a long-term permanent need and will evolve depending on the successful candidate's ability to undertake new tasks.

Application:
We invite interested candidates to apply by identifying their QuickBooks and bookkeeping knowledge and previous experience.
Please highlight your ability to work unsupervised and with minimal direction by citing specific examples.
Excellent communication skills in English, both verbally and in writing, are critical to this role and we invite you to describe your related ---------- itially, the successful candidate will be reviewing, updating, and reconciling QuickBooks account data that has been neglected. Please explain your experience and ability to enter missing data and reconcile other people's work.
Due to the number of applicants, generic applications will be ignored. Applications that identify the appropriate skills and experience and explain how those skills and experience fit with our needs will result in an invitation to an online interview.
Thank you for your interest.