General Virtual Assistance

Requirements
• Provide first class administrative support to the leader and manager.
• Schedule and manage demanding calendars interacting daily with others both locally and internationally.
• Accounting support including raising purchase requisitions, Apple Own Use orders, Goods Receipts, creating new vendors, expense reports, etc.
• Arrange and event-manage business meetings, offsite conferences, all hands events, etc.
• Coordinate timing and meetings.
• Prepare meeting materials ahead of time.
• Organise meetings via face to face, VC and conference calls.
• Attend meetings, circulate minutes and follow up as required.
• Handle and maintain highly confidential and sensitive information.
• Results-oriented, diligent and works with a sense of urgency.
• Proven ability to effectively organize, prioritize and handle multiple assignments simultaneously and meet deliverables under tight deadlines
• Critical thinking; understands business and industry and sees the “big picture”. Thinks of innovative ways to get things done
• Self-starter attitude with the ability to learn and bring themselves up to speed very quickly

Description
Key Skills: Relevant experience of high-level, complex administration work at a senior level. Flexible approach to work. Excellent networking skills with key business partners in central teams. Global awareness, time zones, culture, logistics. Excellent communication skills - verbal and written involving high-level communications with internal and external contacts. Effective time management uses initiative to prioritise workload and execute against multiple projects and deadlines and meet these. Ability to work in a fast-paced environment, anticipate issues, stay calm under pressure and work within ambiguity. Interpersonal/relationship building skills/proactive collaboration with the team. Experience making complex domestic and international travel itineraries. Exceptional assessment and organisational skills; attention to detail and excellent follow-through. Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment. Demonstrates passion for learning new things, continuous improvement, sharing best practice. Direct experience taking care of sensitive and conflicting situations in a diplomatic manner. Keynote, Pages, and Numbers skills required. Determined, self-motivated and eager to take on new challenges. Ability to influence others; manage conflict appropriately, know when to delegate issues upward. Ability to anticipate change and react efficiently & expeditiously. Experience as an EA to a leader is preferred. Experience of working with remote and geographically dispersed teams. Finally, you like people!