Executive Assistant / Accounting Assistant

Owner of a Northern California health care clinic seeks a full-time Executive Assistant / Accounting Assistant.

I need an experienced Executive Assistant who can control my schedule, assist with bookkeeping and payroll, help develop documents and procedures, and much more, including:

Scheduling and organization -- help me to organize my tasks and calendar time for me to complete or work on specific projects.

Document and correspondence production -- assist in creating documents, procedures, and correspondence.

Consolidate reports from staff for my review.

Accounting and Bookkeeping-- record bills and accounts payable; reconcile deposits with payments received; process payroll for our small staff. Prepare and send payroll tax forms and payments.

Personal tasks such as making reservations, coordinating travel arrangements, managing frequent flier and points programs, scheduling service professionals, coordinating personal bill payments.

Required Qualifications:
Bachelor’s degree or higher; preferably in a business-related field;
Outstanding written and spoken business English
Proactive and willing to ask questions and learn new skills
Able to work independently with good problem-solving skills
Excellent Microsoft Office knowledge and abilities
Very reliable electricity and Internet connection
Gay-friendly
Able to maintain confidentiality and privacy regarding sensitive information

Recommended Qualifications:
Familiarity with Quickbooks
Experience using Gmail, Google Calendar, and Google Apps
Familiarity with Wordpress and basic HTML
Familiarity with LastPass
Familiarity with Asana

Schedule
This is a full-time, long-term salaried position. Work schedule will be 6:00 - 14:30 Monday through Friday, Phillipines time (currently 14:00 - 22:30 Sunday through Thursday, California time).

Salary and Pay Schedule
Starting salary will be PHP 25,000 for a probationary/training period of three months. At that time, employee will be eligible for a raise and permanent status based on performance. Salary within the first year could reach PHP 40,000 or more based on performance and skill. 13th month pay will be paid each December.