Administrative Assistant

Who are we?

AdvancedAZAds, LLC is a digital marketing agency based in San Diego, CA. Our vision is to create a community of passionate authors & entrepreneurs who are creating a better future for mankind through education and entertainment. We do this by providing the tools and resources to expedite their positive impact on the world. We value transparency, communication, relationships, reliability, and simplicity.

Who is a good fit?

The person applying for this role should love to over-communicate. At the end of the work day, they provide a detailed summary of what they worked on, what they had trouble with, and any challenges they encountered and need help in overcoming. They also provide an update for their progress on the various projects they are a part of and also update any expected completion times.

If they have a family trip coming up next month - they make sure to communicate that they will be offline for that period of time.

They are a master of Google Drive and thrive on organization and systems. They can take 10 hours of tasks they need to complete and schedule their time well throughout the week so they finish ahead of the deadline.

Who is not a good fit?

Someone that thrives on the stress of piling your work into the final hours before a deadline. Someone who doesn’t like to have some of your tasks change week over week and aren’t good at adapting to new systems/instructions.

What work will you be doing?

Author research & outreach for a podcast
Uploading Youtube Videos
Uploading Podcast Episodes to Buzzsprout
Other data entry & research tasks

A regular day might look like this: On Monday, you have a call with me to align goals for the week. You walk away from the meeting with 4 tasks which will probably take around 7 hours in all to complete. You then schedule out what days you’ll get each task done. You d ---------- you’ll get two of the tasks done, which take 2 hours to complete, on the spot. This is to research 20 bestselling authors who have recently released a book and to find the email addresses of 100 people and then to enter all this information into a Google Sheet. You easily research the 20 authors but find that it’s taking you twice as long to find the email addresses so you message in Slack that you’ll need an extra day to complete the task. After 2 hours of working, you input the time plus the .5 hours you spent on a call with me into your hourly log.

Hours per month: 20-40 (5-10 hours per week)

Compensation: $4 per hour, administrative assistants may have the opportunity to earn further compensation based on quarterly company targets after a probationary period of 3 months.

Required:
Positive attitude (I’m a happy person and want to work with other happy people)
Reliable internet access
Knowledge of how to efficiently use Google Sheets
How to effectively and efficiently search for things online (like email addresses)
Consistent & concise Communication
Ability to set goals each week and hit them
Ability to change/adapt weekly to business needs
High english proficiency

To apply: Fill out this Google form: ----------

The top 3 candidates will receive an invitation to a 30 minute interview where we discuss your previous roles so come ready to discuss & answer questions about your previous work experience.