VA Project Manager

This is a full time position to support the CEO of a Top US PR Firm, Publicity For Good! You will be responsible for listening to all of her calls, taking meeting notes, send call recaps. You will also be in charge of protecting her time, energy, call and project managing her to do's and requests of her.


Results (Expected Accomplishments)
- All inbound emails are responded to in 2-3 hours during normal work hours 10 AM ET - 6 PM ET
- Email is organized and follows inbox 0
- All inbound requests of the CEO for approval and project management are managed
- Notes taken with follow up emails and to do’s sent 3-4 hours after every call
- Project manage meeting to do’s from calls
- Follow up with all clients that are past due on payments
- Start shift 1 hour before the CEO, go through emails and address any issues, any issues that require the CEO’s attention. Any emails that require CEO’s attention should be marked as “unread”, and flags it as important and send the CEO a screenshot
- Review’s CEO’s calendar and tells the CEO what she has on her calendar for the day, the to do’s from prior day and have a daily call with the CEO at 9:30 am et to review priorities
- Attends all of the CEO’s calls and takes detailed meeting minutes of: attendees, agenda, discussion, action items, then sends follow ups to those who require action.
- Throughout the day, check CEO’s emails, address the ones you know how to handle, and ask the CEO how to address ones she’s not sure of.
- Manage inbound requests for meetings/ calls. Screen these calls and hand off to other tea ---------- mbers.
- Before the end of the day, check in on the to do’s and priorities, follow up with things not done, and if not done, re-prioritize the to-do list for tomorrow.
- Follow up with tea ---------- mbers on outstanding to do’s that are due for clients, Heather, etc.