Executive Assistant to the CEO with PM background

We have an exciting opportunity responsible for executive administrative support and project management/coordination for the CEO. This role will be a mix of traditional Administrative work along with project management/coordination. We are looking for applicants who have a constant record of high achievement, professionalism, reliability, and excellent organizational skills. The position is fully remote and following EST ---------- sential Functions
Schedule meetings through Gmail, secure call-in numbers, prepare meeting agendas, and manage attendance registration and logistics
Manage all scheduling, event planning, and maintain a clear and concise calendar
Provide administrative support for day-to-day operations as well as individual projects.
Assemble and manage meeting presentations through Zoom.
Act as a liaison, problem solver, and facilitator as the first contact for the CEO
Serve as point of contact for all the CEO's network.
Arrange domestic and international travel, complete travel expense reports, and manage logistics of travel-related activities.
Expense management: Handle expense reports and reconciliation on behalf of the executives and their teams
Assist HR with candidate interview schedules
Document maintenance: Maintain communications process documentation, distribution lists, asset library, and message archives
Manage agreements, contracts, and invoicing with outside consultants and contracts; establish PO’s and work agreements
Meetings and Events support: Participate in the planning and execution of department meetings and employee engagement events including assistance with meeting agenda and presentation, securing offsite meeting venue and arranging team activity and catering
Participate as needed on other projects to solve complex project, department, or division-related work problems. Analyze problems, determine approach, compile and analyze data, and prepare reports/recommendations
Activity reporting: Create and maintain weekly/monthly/quarterly department reports that document team activities

Qualifications:
Bachelor’s degree in Business, project management, or related field
A minimum of 5 years of advanced administrative/project executing experience supporting senior-level management
Advanced experience with Asana.
Nice to have experience in Active Campaign and Zoom.
Positive can-do personality and ability to see the big picture.
Ability to work in a fluid environment where assignments are time-sensitive and can change frequently
Ability to partner and work cooperatively with all levels from Executive Leadership and Senior Management
Highly organized, detail-oriented self-starter who is resourceful and can think outside the box
Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision
Exceptional project management capabilities
Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions
Understand the broader organization, build relationships, and know-how to get things done quickly
Build strong working relationships with other executive admins, tea ---------- mbers, and staff
Effectively and successfully respond to problem situations and prioritize issues
Self-motivated with the ability to exercise independent judgment with minimal direction from senior management
Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency
Customer and employee focused mindset
Familiarity and comfort using internal systems for travel, purchase orders, service request management, and internal portals
Strong interpersonal and collaboration skills.
Impeccable English both spoken and written.

To apply, please email ---------- your latest CV with the subject format:
EA/PM - [Your Complete Name] - [Your Monthly Rate in USD $]

Add your answers below on your application

1. What is your experience working with the CEO?

2. What is your experience managing projects while working closely with the CEO?

3. What tools did you use for your EA and PM roles?

4. What is your experience with creating, maintaining, and implementing SOPs?

5. Link to your Loom Video: