Virtual Executive Assistant

Since 1986, Jacob & Co. has established itself as the preeminent luxury jewelry and high-end watchmaker of choice for men and women who value superb craftsmanship.

Behind our internationally recognized success is our team. I believe Jacob & Co.’s employees are our greatest investment, which is why I have created a truly special place to work.

We are currently going through a period of rapid growth and we are in need of a virtual executive assistant.

RESPONSIBILITIES

* Prepares, reviews and maintains projects and tracks activities from start to finish without any oversight or reminders
* Completes a broad variety of tasks to facilitate projects and vision for the organization including: assisting with special projects, producing reports and documents, and collecting and preparing information for meetings with internal and external parties.
* Keeps the Creative Director well-informed of upcoming commitments and responsibilities and follows up appropriately.
* Anticipates needs prior to meetings, conferences, etc.
* Acts as a liaison and report back any updates / insights
* Uses a project management tool to keep all projects organized and track progress
* Takes in varied amounts of information, from multiple different sources/angles, and proactively synthesize/share the high-level overview so the chairman can make an informed decision
*Demonstrates proactiveness (aka follow up) in addressing business needs to secure project deliverables


JOB REQUIREMENTS

* Must be able to work full time
* Hours: minimum 40 hours a week
* Shift: Between 9am to 9pm EST. Flexible work shifts can be negotiated based on circumstances.
* Graduate of any Bachelor’s degree preferably in business, management, marketing, or any related field
* At least 3 years of relevant experience as Executive Assistant. Experience in handling cross-functional projects is preferable.
* Naturally organized with hands-on experience with project management tools
* Excellent at creating reports that are straightforward and easy to understand
* Excellent interpersonal skills; able to get along with a team and work with diverse groups
* Active and clear communicator to make sure project stakeholders are always in the loop
* Effective communicator to make sure people know what you mean and avoid loss of time through miscommunications
* Advanced skill set in time management and task prioritization
* Enthusiastic and proactive approach with strong attention to detail.
* Ability to complete a high volume of tasks independently with little or no supervision
* Ability to switch gears at a ---------- nt’s notice
* Thrive in a fast-paced and intense environment