Executive Virtual Assistant

Summary

Hey there! I’m looking for someone who is proactive, detail-oriented with excellent written and verbal communication skills to become my virtual assistant.

This is not an entry-level position. You should have 1-2+ years of experience working virtually as a virtual assistant for a business owner.

The role will manage personal and business tasks, including scheduling appointments, managing virtual communication, and maintaining household items. Likely to be 80/20 personal-to-business time allocation to start with the opportunity to build into more business-related tasks as a positive relationship is established.
This is a part-time role, starting between ~10-20 hours per month. This also could increase to more hours per month depending upon working relationship and opportunity to offload more responsibilities.
Remote position, so you can work anywhere during CST business hours. We communicate via email, chat, and phone.

Tasks & Responsibilities
Maintain daily calendar, coordinate calls, meetings, and conferences as needed while making sure all details are handled in a clear and organized manner
Manage personal details such as online shopping, scheduling personal appointments, and maintaining household items
Complete business-related tasks such as venue and contractor research, assisting with social media, updating CRM, and invoicing
Monitoring of my inbox, including responding to clients, contractors, and business contacts
Book travel arrangements, including lodging, transportation, and activities, both within the United States and internationally
Conduct research to hire and be the point person for service providers for projects such as videography and event planning
Manage website, including uploading blog posts, formatting/delivering emails, and reviewing applications
Possibly lead discovery calls for coaching clients (training provided)

Knowledge & Skills
Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
Experienced with Google Suite products (Gmail, Google Calendar, Google Docs, etc.)
Knowledge of ConvertKit or similar email service providers (or ability to learn fairly quickly)
Ability to quickly learn new software without hands-on direction
Know-how to research to find answers to questions you don’t know the answers to in order to complete variable, one-off tasks and business requests
Capability to set up new systems and processes in order to streamline business and personal functions
Ability to document and create playbooks for repetitive tasks for others to jump in and complete similar tasks (potentially rid them off your plate too)
Outstanding communicator (written and verbal) that can communicate information on behalf of a speaker and effectively take over email or phone communication if/when needed
English language fluency
Knowledge of SalesForce is a BIG plus (or ability to learn fairly quickly)

Education & Experience
1-2 years+ of experience as a virtual assistant for a business owner
Highly organized and efficient
Trustworthy with strong personal integrity
Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
Experience managing calendars
Excellent communication via email and phone
Proven ability to prioritize tasks
Super attention to detail with minimal error
Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight
Must be comfortable developing and working in a virtual relationship, and having limited amount of face-time
Flexible but should be reachable if needed during the hours of 9AM - 7PM Central