Bookkeeping/Controller

Job Description
About our company:
Apta Management is a locally owned management ---------- was formed as an extension to our rapidly growing real estate firm, Apta Properties.
We currently manage commercial multi-tenant retail centers.
We are looking for an experienced and motivated individual who can manage our existing office & retail properties and help to grow the Apta Properties portfolio with exciting properties.
Responsibilities:
Accounts Receivable:
· Post customer payments by recording cash, check, and EFT transactions
· Reconcile the accounts receivable ledger to ensure that all payments and charges are accounted for and properly posted.
· Resolve collections on accounts by sending invoice reminders and communicating with tenants via phone, email, fax, or mail. Coordinate with the legal and leasing departments as needed for tenant account resolutions.
· Maintain tenant accounts for assigned entities. Review lease agreements and input new or updated tenant information and charges in accordance with the lease agreements in to Stratafolio.
· Complete annual expense reimbursement regarding CAM.
Accounts Payable:
· Pay vendors by monitoring discounts opportunities, verifying federal id numbers, scheduling and preparing checks, resolving contract, invoice or payment discrepancies, and documentation.
· Review all invoices for appropriate documentation and approval prior to payments.
· Enter new or updated vendor names and insurance information as needed.
· Answer all vendor inquiries promptly.
· Post-inter-company journal entries for allocation of expenses.
· Reconcile monthly bank statements to ensure accuracy of all transactions & balances.
· Prepare analysis of income and expense accounts as required.
· Maintain files of all paid invoices, cash receipts & tenant lease agreements.

• Primarily bookkeeping several LLC’s property management accounts (currently 6 properties).
• Routine accounting functions, such as reconcile all balance sheet accounts including bank accounts, receivable, impound, mortgages, and equity accounts.
• Perform month-end and year-end statements with our company’s accounting firm
• Review and prepare internal reporting package for asset and property management
• Collaborate with Director of Operations and our company’s accounting firm
• Prepare and distribute monthly rent statements.
• Review tenant aging report monthly ensuring all payments are applied to outstanding charges and investigate/address any unusual balances. Alert and collaborate with property management in collection efforts.
• Prepare tenant account analysis and reconciliations when tenants dispute charges.
• Review weekly cash position for assigned properties and proactively alert asset manager of pending cash issues.
• Assist with annual CAM reconciliations and proceeding years estimated CAM reconciliations
• Generate distributions for owners
• Process invoices/pay vendors
• Prepare journal entries for insurance, property taxes, monthly mortgage payments, accrual/prepaid expenses, and depreciation/amortization expenses.
Qualifications
• Highly Experienced with accounting and a property management program similar to Stratafolio
• Proficient in QuickBooks, Excel, Word, Outlook and general internet
• Exceptional organization and time management skills required
• Timely and accurate property accounting and reporting.
• Interpersonal skills; ability to communicate effectively with a diversity of individuals at all organizational levels.
• Attention to detail and problem-solving skills
• 2+ Years experience as a Bookkeeper
• Education: Bachelor’s Degree or higher (Preferred)

Please send resume and compensation ---------- clude word integrity in your correspondence.
Job Type: Part-Time, 20 Hours per week with future full time potential