Accounting Assistant

1. Reports to the Section Head/ Accounting Department Head and in her absence to the General Manager/President.
2. Facilitates application for addition of new vendor account in GPS vendor
database, when applicable. Secures from the requestor approved registration and withholding tax exemption certificates, company profile and credit line agreement including tax
3. Verifies the authenticity, completeness and accuracy of vendor billings for
check preparation. Verifies discrepancies against set-up.
4. Prepares A/P transaction and payment entries in GPS Purchasing Module and
posts only approved entries.
5. Ensures proper withholding of tax and take-up of VAT Input Tax in every
purchase and payment transaction.
6. Prepares and stamps “Paid” check vouchers, application for Manager’s
Check and/ or Certificate of Creditable Tax Withheld (BIR Form 2307) or Certificate of Income Payment not Subject to Withholding Tax (BIR Form 2304), whichever is applicable.
7. Maintains summary of all checks vouchers prepared and facilitates approval
and signing of check vouchers by authorized signatories. Forwards to Cashier all approved check vouchers for releasing.
8. Ensures timely payment of obligations. Follows-up invoice of overdue
regular/scheduled expenses and monitors releasing of checks for payment.
9. Ensures proper and complete documentation of all check vouchers to
be filed.
10. Maintains completeness and accuracy of Purchasing Journal and
Check Register.
11. Prepares Monthly Alphalist of Payees (MAP ) of Creditable Income Taxes
Withheld for BIR reporting.
12. Prepares Monthly Summary Listing of Purchases for BIR reporting.
13. Maintains and reconciles on a monthly basis A/P, Input Tax and Expanded
Withholding Tax subsidiary and general ledger accounts. Prepares re-class
or adjustment journal entries as necessary.
14. Regularly prepares summary of inter-company (related party) purchase
transactions and A/P balances.
15. Prepares and analyzes aging of payables and updates settlement
schedules on a regular basis.
16. Prepares various A/P schedules for Mancom, TDG-A/R Meeting, Board
Meeting and Financial Statements Audit.
17. In-charge of various files related to the function such as but not limited to
disbursement journal, check vouchers, check register, copy of cancelled
checks and reconciliation schedules.
18. Performs other duties that may be assigned from time to time.