Executive Virtual Assistant & Transaction Coordinator

Execute Assistant & Transaction Coordinator
An Executive Virtual Assistant aspect of this role is a jack or jill of all trades. Their responsibilities include but are not limited to the below:

Phone Management
• Make inbound/outbound calls as needed
• Follow up with leads
Office Administration
• Word processing, spreadsheets, presentations, etc.
• Skip Tracing (locate phone numbers/addresses/email for seller/buyer leads, agents, etc.)
• Build a Buyers List (research, compile, manage)
• Database Management (update client’s CRM and cloud based storage such as Dropbox or Google drive etc.)
• Calendar Management Document Management (compile contracts, signatures, etc.)
• Manage mailing lists (peers, prospects, and industry professionals

The Transaction Coordinator aspect of this role assist with all transactions related tasks from contract to close. They will possess excellent time management skills and most importantly will be a self starter with internal motivation to achieve. Other responsibilities included but are not limited to:

• Gathering all signatures from buyers and sellers whenever needed and ensuring all parties are advised of all timelines
• Scheduling vendors Processing all real estate forms from contract to close
• Schedule showings and support all sales agents
• Manage database – uploading relevant documents within client folders
• Deal effectively with all sell agents requests
• Owning/managing the entire pipeline for the team
• Provide concierge level customer service to sellers
• Coordinate and follow up with title process
• Regularly update and maintain communication with sellers and buyers
• Daily, Weekly and Monthly reporting

Ideal Software Familiarity:
- MLS
- Propstream
- Batchleads
- Canva
- Dialers (Smart Dialer, RingCentral, ReadyMode etc.)
- Project Management (Trello, Asana, etc.)
- CRM (Podio, Salesforce, etc.)
- Google Workspace
- Microsoft Office Applications

Equipment Requirement:
- Latest PC or Mac
- Reliable Internet Connection min speed of 25Mbps
- Headset and Webcam

Benefits:
- Work From Home
- HMO
- Paid Time Off
- Incentives
- Attendance Bonus