Executive Assistant/Office Administrator

FINR Advisory are looking for an outstanding virtual assistant and office administrator to join our growing team. You will be working in a high paced environment with an opportunity to learn about the finance and real estate industry of ---------- pany:
FINR Advisory is a Melbourne based Finance Brokerage and Buyers Advocacy. We help everyday Australians purchase and finance new homes and investment properties all over Australia. We specialise in helping our clients build their property portfolios by providing an end-to-end service with trusted, expert advice.

The Role:
You are an enthusiastic and driven individual who will contribute to the company’s continued success as one of Australia’s most trusted Finance and Realestate Advisory. You have outstanding task management and organisational skills with the capacity to prioritise and effectively manage multiple tasks. Working in a team environment you will be expected to demonstrate commitment, accountability and strong communication skills.

Duties and responsibilities include but not limited to:
• General administration support across two business arms
• Preparing online listings/advertisements
• Reaching out to potential clients and answer any queries relating to the listing/advertisement
• Preparing documentation including Lease agreements, Invoices
• Communicate with current and prospective clients/tenants over email, phone and video calls.
• Onboard new tenants moving in and offboard tenants leaving
• Handling phone enquiries and managing email inbox/enquiries
• Managing Tenant queries, requests, concerns etc.
• Liaising with lenders to obtain updates on the progress of applications
• Liaising with clients to provide further information and to chase up documentation
• Provide administrative scheduling and communication support to executive team.
• Other special projects, administrative or operations related duties as assigned.

This role looking for an immediate start. Shifts are primarily during Australian Eastern Daylight Time (AEDT) office hours (9am-5pm); with a requirement to do overtime where possible. You will have the ability to work from home.

Home office infrastructure requirements:
• Reliable, high speed internet connection (10MB or greater)
• Secondary backup internet connection (hotspot or comparable)
• Reliable and up to date personal computer with minimum 8GB RA ---------- mory capacity to run various programs and applications. Most programs are cloud based so require more processing power (RAM) than hard drive storage capacity.
• Reliable power supply and backup generator or power supply access

Experience and skills:
• Excellent English comprehension and fluency with good attention to grammar and spelling
• High energy and always ready to do everything you can to ensure tenants enjoy their stay and queries are addressed/actioned
• Familiarity with Microsoft Office Suite (Outlook, Word, Excel, Onedrive)
• High level of computer literacy and able to quickly learn and master new CRM management, project management, communication systems.
• Comfortable communicating with clients and other parties via phone calls, email and video calls.
• An unrelenting focus on quality and attention to detail
• Excellent organization, time-management and problem-solving skills
• Preferred experience with some or all of the following categories of software
o Asana, Trello, Jira or other project management software
o Slack, Microsoft Teams or other tea ---------- ssaging apps
o Property Management/Inspection software such as Inspection Express or PropertyMe
o VOIP telephone software
o BrokerEngine, Mercury Or Applyonline or other Mortgage broking/Aggregator software
• Motivated and sees opportunities to improve processes
• Prior experience in property management, vacation rental, furnished apartment rental, banking and finance preferred but not necessary

Compensation:
• Php 25,000.00 – Php 35,000.00 (Depending on experience and skill set).
• Monthly internet subsidy up to Php 2,000.00 for perfect attendance
• Paid Philippine Regular Holidays
• Strong Career Growth opportunities
• New hires will go through a 90-day probationary evaluation period.

APPLICATION REQUIREMENTS:
**please follow the steps properly or your application will be automatically declined**

To submit your application for the job, please complete all of the following steps and reply to email address provided in the ad or to ---------- with the subject line "Office Administrator/Executive Assistant Application"

1. Please create a 2-3 minute audio recording or video of yourself looking at the camera, and explaining why you would be a good fit for this position and why you are the best candidate. Then send me a link to the audio or video.
2. Perform an Internet speed test at ---------- by clicking the “start” button in the middle of their homepage. After completion of the test, take a screenshot of your results and email me this picture in jpeg format.
3. Send me the link to your onlinejobs.ph profile.
4. Go to the following link and take the personality test. Once you complete it please print your results to a pdf and send in the pdf with the rest of your application ----------
The application process is designed to ensure you follow directions and pay attention to detail.