Virtual Assistant

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She will have previous experience working as a VA, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Objectives of this Role
With a primary responsibility of supporting the CEO and COO, as directed to ensure that company goals and objectives are accomplished, and operations run efficiently

Daily and Monthly Responsibilities
Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation.
Perform administrative and office support, such as typing, dictation, spreadsheet creation.
Data entry and search as required
Editing presentations on Powerpoint
Social Media Management
Expense and billing entry

Skills and Qualifications
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Proficiency in Microsoft Office, G Suite, Asana, Slack and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep company confidences
Experience overseeing budgets and expenses
Experience developing internal processes and filing systems