Business Development Manager Assistant

Business Development Manager Assistant

Job Purpose:
The Seal Shield Business Manager’s Assistant is the communicator, project manager, and admin to the Business Development Manager. This person’s sole responsibility is to put all of the thoughts, ideas, and grand plans of the Business Development Manager into action. This person is a master communicator (i.e. drafting emails, memos, etc…) with superior English writing skills. This person also must be an analytical problem solver and comfortable working with ambiguity in a fast-paced environment.
Duties and Responsibilities:
• Drafts and proofs all written communications (emails, reports, presentations, etc..) and on behalf of the Business Development Manager; instinctively knows the Business Development Manager’s position and thinking in maintaining a consistent “message” for staff at all levels.
• Ensures timely and effective completion of projects and initiatives on behalf of the Business Development Manager
• Supports the Business Development Manager in meetings by taking notes and taking responsibility for ensuring the completion of action items.
• Assists the Business Development Manager with corporate responsibilities, helps manage and prioritize the Business Development Manager’s focal areas, time, and schedule; ensures the Business Development Manager’s time is best expended for the good of the business.
• Assists the Business Development Manager in directly engaging with Seal Shield’s people at all and supports the Business Development Manager’s role in the development and evolution of Seal Shield’s people-?rst culture.
• Represents the Business Development Manager and acts as the liaison between the Business Development Manager and internal and external stakeholders ensuring the Business Development Manager’s involvement and/or decision-making at the proper time.
• Helps create and maintain systems and processes to streamline operations.
• This person will handle all IT system-related tasks for the Business Development Manager (entering expense reports, updating projects, placing orders, etc…)
• Challenges the Business Development Manager’s thinking in helping to protect and evolve the business in meeting the best interests of Seal Shield’s people and clients.

Qualifications

Soft Skills
• Extremely strong English listening, writing, and speaking skills
• An acute attention to detail
• Ability to multi-task and manage time effectively while handling multiple prioritized issues
• Analytical and problem-solving skills a must.

Hard Skills
• Proficient with MS Office Apps Word and Outlook
• Intermediate to advanced experience with MS Excel
• Very clear and professional written, verbal, and interpersonal communication skills
• The ability to analyze, model, and interpret data via dictation, email, MS Excel, Smart Sheets, or other tools

Experience
• Bachelor’s degree, preferably in English, creative writing, or related field, or equivalent experience
• Experience executing successful project coordination
• Previous experience supporting executives or directors
• Legal assistant or paralegal experience a MEGA plus.
• Project Management certification strongly preferred

Working Conditions

This is a remote position that is expected to work 8:00 AM EST – 6:00 PM EST Monday – Friday

Essential Job Functions
• Do anything at any time to ensure the company's success.
• Maintain regular and punctual attendance
• Work cooperatively with others
• Comply with all company policies and procedures as outlined in the employee handbook

Physical Requirements
• Able to sit and stand repeatedly
• Able to use a computer for extended periods