Oaks Capital Virtual Assistant

Job Description:
1. Provide seamless calendar invite scheduling and quick, professional email responses as directed within 24 hours
-Members of the OAKS team will cc you on emails for you to share relevant info, schedule calls and meetings. You will have shared calendar access to send invites to relevant participants
-Schedule appointments with dial-in number and all relevant contacts
2. Perform online research, generating contact info for relevant leads
-OAKS team will give you specific tasks to perform research on with specific deliverables including, but not limited to:
Capital sources, Sponsors/Developers, Referral partners
3.Input contact information for the correct person at the firm, update CRM on company and/or capital program information
-Perform lead generation from online research
3. Update and Manage CRM and Website
-Add new contacts to CRM and update and manage CRM by adding new contact information.
-Update and manage mailchimp email marketing software
4. Update and manage Wix website
5. Document operating manuals and protocols - Document specific tasks above step by step in order for new hires to be able to understand and execute tasks easily


Your role includes administrative tasks and responsibilities including: (1) fielding emails, (2) scheduling, (3) corresponding with clients and contractors to coordinate logistics, (4) updating CRM and website, (5) performing research, and (6) documenting operational manuals.

You are expected to represent the company in a professional way with high integrity and positive energy when dealing with clients. Your personal brand and responsiveness is essential and we want you to take pride in your work and make every interaction a positive experience.

If you are the type of person who always needs supervision, then this job is not for you. We are looking for someone who has initiative, experience, and the desire to improve themselves for the better and in turn, help change others lives.


GENERAL REQUIREMENTS
Research Skills required
Available for 15-20 Hours a Week (we might have more work for you some weeks so if you can handle more work, we welcome it)
Stable internet connection
Quick learner
Must be a proactive self starter and must enjoy working remotely with minimal supervision
Experience with Google Suite
Experience with Microsoft Suite
Experience with Wix
Experience with Mailchimp
Experience with Canva
Experience with copywriting, email, blog, and caption composition
Basic SEO Knowledge (For Content Writing)
Excellent organizational skills with the ability to handle multiple projects at once yet complete tasks w/ laser-like focus
Must be a proactive problem-solver who finds the solutions themselves rather than waiting for someone to solve it for them
Strong attention to detail and superb time management skills
Your monthly pay is to be discussed, but the rate will be based on your experience and contribution to the company.

REQUIRED PERSONAL TRAITS
Common Sense (We want people who can think on their feet and are self motivated
Excellent communication skills (Highly responsive with perfect English)
Independent (Low maintenance)
Proactive (Optimizing)
Resourceful/adaptable (Problem-solving)
Tech-savvy
High integrity (highly accountable, reliable, and trustworthy)
Passionate about what you do with a positive attitude
Confident (Action-oriented)
Effective planner
Detail-oriented (Disciplined)
Team-oriented (Excellent collaborator)
Results-oriented
Reliable (Do what you say)
Excellent time-manager
Your English must be near perfect as you will be dealing with my website and clients all English


BENEFITS
You will have access to coaching, & training videos and courses.
Opportunity to advance/get bonuses, if you do a good job you can receive a raise and bonus.


TO APPLY FOR THE JOB:
1. Send me a message with a few sentences on why you would like this position.

2. Change the subject line to "I Want to Work for You and OAKS Capital as an Administrative Assistant"

3. Send resume/CV and qualifications

4. List ALL the software/tools that you will use to work on your areas. Also, list your experience in one sentence and include a numerical rating out of 10 of your skill for example:

Wix
Mailchimp
Google Suite
Microsoft Office Suite
Canva
Social Media (LinkedIN, Youtube, FB, IG)

5. Personal goals you'd like to achieve in the next 12 months... in just 2 sentences

6. Screenshot of results from internet speed test - https://www.speedtest.net/

7. Provide links to your top 3 previous pieces of work - blog content, emails, websites/landing pages, logos, videos...

9. There will be a short zoom call interview between us and video will be required.