Vintage Fashion Writer & Admin Virtual Assistant - We'd Love To Work With You Long-Term

ABOUT US

Off The Record Vintage is an innovative and people-focused vintage clothing store operating out of Indianapolis, Indiana in the United States (with additional operations in Columbus, Ohio, and Lafayette, Indiana). We are looking for a dedicated, focused, adaptable individual to join our team. While other VA jobs might view you as a temporary source of work, we value our virtual assistants in the same way as our employees and you will be treated as an essential member of the team.

JOB DESCRIPTION & PAY
From regular bonuses, salary increases, holidays off, and continued recognition and advancement opportunities, we are excited to invest in you! You will work on a flexible/work at your own pace full-time schedule. So while the work assigned will take an estimated 40 hours/week, you can complete them on your own time (no overnight shifts, unless that works better for you). There will be occasional time-sensitive tasks scheduling an appointment) and morning & evening email management. There will be one to two 30-minute calls every week in addition to mid-week deadlines.

We pay bi-weekly and on time for every paycheck! Pay will be $250 (9,976.87 pesos) a month during the probationary training period (Jan - May) with several bonus payments during this time once we know how well we work together. Pay will bump to $400 (19,953 pesos) a month from June onwards. As long as work is done well, you will be paid $400 (19,953 pesos) a month from June onwards. We are patient and will work to train you to get you to that point. From there onwards, expect regular bonuses and yearly raises. We also do 13th Month pay!

RESPONSIBILITIES

- Task management with Marvin application - we will train you and provide necessary resources to understand how to manage tasks on Marvin

- Email Management twice a day (morning and evening) with Hey application

- Responding to emails on behalf of the owner

- Filtering out unimportant emails (guidelines and training will be provided)

- Sending a schedule link to schedule meetings

- Writing descriptions for vintage clothing items (we will train you, provide you with a template, and resources to look up anything you might need; ~45 items a week, will gradually increase)

- List around 45 items a week on eBay using an automated service which will save you a lot of time and repetitive tasks

- The number of clothing items needed to be processed each week will be determined by how many new items we get in for the week (which will vary from week to week)

- Occasional Administrative Tasks placing a call, coordinating events, administrative research)

SKILLS NEEDED

-Fast Learner

-High Standard of Excellence

-Proficiency in English

-High school diploma, GED, or equivalent

-Experience as a Virtual Assistant or similar role

-Proficient in Email Management

-Proficient in Microsoft Excel

-Knowledge of online calendars and scheduling

-Excellent phone, email, and internet communication skills

-Excellent time management skills

-Fantastic organizational skills

PREFERRED SKILLS
- Familiarity with Fashion

- Familiarity with Academic Research

TIME ZONE
Eastern Standard Time (EST)
Flexible hours (see first paragraph for more information)