Executive Assistant

WHAT YOU’LL DO
• Manage the schedule and calendar for the CEO and assigned Executives, thinking ahead to ensure prompt execution of meetings, conference calls, travel, and other critically important events.
• Attend select internal meetings to capture key takeaways and action items. Be great at notetaking and track progress of action items, while holding people at all levels accountable to their commitments.
• Prepare and coordinate internal meeting agenda with any supporting data or documentation. Ensuring all parties are prepped.
• Manage assigned projects that sit closest to the Office of the CEO.
• Develop and maintain excellent working relationships with internal teams and external stakeholders at all levels as a representative of the CEO.
• Create documents and presentations as needed
• Manage budgets and expenses
• Act as the central point of contact for coordination of department activities (tea ---------- etings, all hands, offsites, lunches/dinners, team building events, etc.)

WHAT WE’RE LOOKING FOR IN YOU!
• Action Oriented. Action-oriented and full of energy for the things you see as challenging. As a key member of our team you do what it takes to get the job done on time and on target.
• Presentation & Communication Skills. You are able to communicate effectively using multiple modalities including verbal, written, and presentation in a variety of settings including one-on-one, small and large groups, in-person and online.
• Planning & Prioritizing. You are a planner who accurately scopes out the complexity of projects and tasks. You plan your work and work your plan, quickly zeroing in on the critical few, developing schedules and tasks, and anticipate or adjusts for roadblocks when they arise.
• Organizational Agility. You are knowledgeable about how organizations work and know how to get things done through both formal channels and an informal network.
• Integrity and Trust. You are approachable, widely trusted and seen as a direct, and truthful individual who makes the extra effort to put others at ease. You have high integrity, keep confidences, and handle sensitive and confidential information with discretion.
• Dealing With Ambiguity. You are comfortable in a fluid, high-growth environment and can effectively cope with change, shifting gears when needed to achieve results.

Your Experience and Education
• 3+ years as an executive assistant to C-suite executive preferred; minimum 1 year required
• 3+ years of administrative project management preferred;
• Strong software application skills required including: MS Office Suite (with emphasis Excel, PowerPoint); Slack, Asana, OmniFocus, and proficiency in Adobe Acrobat a strong plus.
• Bachelor Degree (business, marketing, or finance preferred) or equivalent work experience required.

About Us
Avenir Homes is a real estate investment and management company based in the Phoenix, Arizona area. We are a smaller start-up within the co-living space that serves both investors as well as tenants. We've been doubling our revenue every 6 months since we started back in 2019 and currently oversee 90 tenants. Our goal next year is to have 200 tenants under management and manage $25 million worth of real estate assets.