Staff Accountant

Please note * We will not review applicants who have not provided us with a selfie video introducing yourself and your background and how you would be a good fit with our company.*

Job Summary:

The Staff Accountant is responsible for maintaining employee confidence and protecting payroll operations by keeping information secured and confidential. Performing all activities necessary to process weekly and biweekly payrolls, including maintaining related records, documenting and updating procedures, and preparing special reports for senior management as requested.


Qualifications:
Extensive knowledge of ADP and ability to develop reports as needed.
Must be analytical and detailed oriented with the ability to multi-task.
Proficiency in MS Excel (filters, formulas).
2-3 years of experience in processing payroll and billing at a high-volume (250+ paychecks & 150+ client billing) environment, especially with hourly employees.
Minimum 2-year experience with QuickBooks.
• Bachelor’s degree preferred• Perfect English speaking skills. Do not apply if you have a heavy accent, please.• Strong writing skills• Knowledge of what you can or can't ask when phoning screening applicants (basic HR laws of United States)• 1-year recruiting experience• 2 computers- We will need to remotely log into a desktop computer in our office to work from.• Wired, reliable, and high-speed internet connection. (15-25mbps)- Backup interest and power is also a must.• Noise cancellation Headset with Microphone• Quiet home or office space• Familiarity with current technologies, like GSuite, Trello, Slack• Excellent phone, email and instant messaging communication skills

Payroll:
? Bi-weekly multi-state payroll processing for 250+ employees.
? Weekly payroll processing for 35+ employees.
? Perform day-to-day payroll operations including:
? Verifying paper time sheets.
? Verify telephony timesheet
? Resolve payroll discrepancies by collecting and analyzing information.
? Provide payroll information by answering questions and requests.
? Assist employees with payroll related issues.
? Setup and process involuntary deductions such as levies and garnishments.
? Proven ability to manage multiple projects concurrently while meeting frequent deadlines.
? Demonstrated experience with process improvement.
? Manage ADP Payroll Systems including ADP reporting and ADP Time & Attendance.
? Manage and review vacation and sick time for field staff in ADP.
? Manage and review vacation and sick time for office staff in ADP. Also update additional CTO for exempt staff who work more than 50 hours in a week.
? Manage ADP Payroll Systems including ADP reporting and ADP Time & Attendance.

Billing:
? Weekly billing of staffing clients by matching timesheets and backup documentation for invoices.
? Bi-Weekly billing of homecare clients.
? Submit bills and supporting documents to LTC Insurance providers of clients.
? Bi-Weekly billing of VA clients using Health Insurance Claim Form 1500.
? Issue credit/debit memos through system to correct errors in either payroll, billing or both.
? Correctly interpret client contracts for paying and billing for different types of pay.