Executive Assistant

Prestige Stay is seeking an Executive Assistant to support the Chief Executive Officer (CEO) and Chief Financial Officer (CFO). This is a full-time position. The Executive Assistant is a strategic partner and requires an ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, efficient, and demonstrating a high level of professionalism and confidentiality.

With so much going on in so many places, we need an experienced Executive Assistant to join the team.

Responsibilities:

Manage all day-to-day administrative responsibilities for the CEO and the CFO. This includes advanced calendar management, travel and expense management, note-taking, meeting preparation and follow up, report and resource/database maintenance. Act as a thought partner to the leader to strategically align their calendar with their priority
Plan and execute team events, offsites, activities, and recognition
Assist and/or own content creation including drafting emails and creating presentations
Manage purchase orders and partner with the leader and finance to track and analyze budget and expenses
Provide support for project-related work. This includes preparing reports for quarterly business reviews and working with the leader to create onboarding plans for key tea ---------- mbers
Participate in hiring new Administrative Coordinators and EAs (where applicable). This may include supporting sourcing efforts and/or participating on an interview panel based on the needs of the leader. Work in partnership with recruiting coordinators to schedule interviews for respective leader
Act as a mentor for Administrative Coordinators. This includes meeting with a mentee on a regular basis and providing guidance and sharing resources to support their growth and development
Manage and respond to listing inquiries
Complete other duties and special projects as assigned

Qualifications:

5+ years of relevant experience supporting senior level executives in an administrative capacity
Previous experience in high growth environment strongly preferred
Strong work ethic, proactive, exhibits positivity, professionalism, confidentiality and good judgement
Outstanding verbal and written communication
Ability to deal with conflict as well as give and receive feedback diplomatically
Ability to navigate and thrive in ambiguity
Incredibly organized and resourceful; able to juggle and multi-task, with an acute attention to detail and follow through
Advanced presentation skills (Google Docs, Keynote, Excel) and grasp of current social networking systems
Passion for trying, learning, improving, and sharing best practices
Ability to remain calm and poised under pressure

Please provide a short, personalized, and less than a minute video on why you are a great value for the company.


The Prestige Stay Story

Prestige Stay is a vacation rental company that provides families with home-like stays in different parts of the country. We are a small company looking to grow in many vacation rental companies. Our units are mainly posted and marketed using the ---------- /HomeAway etc. platforms. We are looking to expand the company and team, with work driven individuals that are excited to grow alongside us.
We also offer a variety of career paths and encourage promotion from within.

Prestige Stay is an Equal Opportunity Employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability, military or veteran status, genetic information, or any other characteristic protected by federal, state or local laws.