Virtual Assistant for Admin Works

Responsibilities:

Transaction Coordinator (contract to close):

Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing.

Coordinate inspections, title/escrow, mortgage loan, and appraisal processes.

Regularly update and maintain communication with clients, agents, title officers, lenders, etc.

Submit all necessary documentation to the office broker for file compliance.

Coordinate/schedule moving and closings.

Enter all client information into the CRM/database.
Executive Assistant

Data mining

Data entry

Database Management


Email Management

Calendar Management

Managing your to-do list

Scheduling showings for listings, home photo shoots, and open houses

Getting showing feedback

Managing coming soon and active listings on MLS (status change, price change, update on remarks,  etc.)

Creating listings and putting them live on MLS and KWLS
Social Media Management

Set-up social media Business Pages. (Facebook, Instagram, Twitter, Youtube,  LinkedIn)

Community Management

Scheduling posts

Responding to messages and comments

Content planning

Create content plans or calendars to drive engagement and promote online brand ---------- sign and create images or video content using different software (Canva)

Interpret and create social media reports and analytics

Media Planning (Facebook Ads, Instagram Ads, Twitter Ads, Youtube Ads, LinkedIn Ads, TikTok Ads, etc)

Manage email marketing, send bi-monthly newsletters, birthday/event cards. 

Run Social Media Ads for listings / open houses and track incoming leads. 

Report analytics or engagement reports for social media ads that are running. 

Digital Media and Marketing

Design digital or printable flyers for listings, open houses, ---------- sign printable business cards, door hangers, brochures, ---------- oto Editing

Create captions & descriptions for marketing materials

Create logos, banners and other digital company representation tasks

Measures the success of each digital marketing campaigns

Researches on the business industries’ competitions

Creating newsletter for emails 
Tools:

Mojo (Main CRM)

GSuite

Zoom Phone
Canvas

Important info needed:

Someone who is task oriented, pays attention to details, and makes sure that all information is accurate. 

Part Time (20 hour work week)