Executive Assistant (Office Based)

>Managing the day-to-day operations of the office.

>Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

> Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

>Acts as communication liaison, manage the flow of information to members of the executive leadership team. They may screen phone calls, open and sort mail, and summarize reports and memos that are received before passing the information on to the people they assist.

>Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

>Represents the executive by attending meetings in the executive's absence; speaking for the executive.

>Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

>Maintains customer confidence and protects operations by keeping information confidential.

>Completes projects by assigning work to clerical staff; following up on results.
Prepares reports by collecting and analyzing information.

>Secures information by completing data base backups.

>Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

>Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

>Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

>Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

>Contributes to team effort by implementing tasks to accomplish related results as needed.