Admin & Proposal Manager & Web Researcher

Must be an expert with written and spoken English. A degree in English or past experience with writing in or teaching English is strongly preferred. However, if you are confident in your written English skills but have none of the items mentioned above then still apply. You will be provided training for the tasks below, the most important factors will be your written English skills, RFI/RFP and overall management skills, and overall ability to drive work items to completion.
• Review expiring contracts online (via Dashboards and Intelligence Platforms) and reach out to incumbents from the team mailbox.
o Dashboard example: ----------
• Review expiring and new contracts at agencies that we currently work with and research additional information about the opportunities using company subscriptions and the internet.
• Review expiring and new contracts at agencies that we do not currently work with but that we possess the capabilities to work with.
• Manage communications with incumbents and company partners through company CRM system.
o Set up CRM system
• Reach out to the operations tea ---------- mbers throughout the week to check on the status of tasks and update the weekly deck and tasking system. Ownership of ensuring that actions get to ‘Done’ are part of the admins daily responsibilities.
• Manage new proposal submissions and requests for information (RFI and RFP):
o Work with the operations team to identify internal and external personnel that will respond.
o Review the requirements for the RFI and RFP thoroughly and update the templates and document comments accordingly.
o Create a schedule for submissions of draft content.
o Thoroughly review draft content for grammatical errors and to ensure that it meets the RFI and RFP requirements.
o Ensure that final submission meets RFI/RFP requirements and submit RFI/RFPs as needed.
• Assist with certification and accreditation submissions for programs like MDOT MBE, etc.
• Document company processes through Work Flows.
• Ensure that all company documents are maintained and updated in Google Drive.
• Track all company assets and documents and share via the company Google Drive.
• Act as the personal administrative assistant for leadership if direct requests are needed.
• Ensure that leadership schedules the monthly financial review sessions with the accountant.
o Schedule these meetings.
o Document Action Items.
o Ensure Action Items are completed in a timely manner.
• Support Marketing Efforts such as posting on LinkedIn, Facebook, etc.
• Schedule Social Media postings and coordinating content.
• And additional duties to be provided as needed by the company.