EXECUTIVE VIRTUAL ASSISTANT

Who Are We Looking For?
Seeking an experienced, exceptional, and creative Full-Time Executive Assistant who will help us with our day-to-day operations, business, and personal related tasks. Must be flexible and adaptable due to possible hour shifts, self-starter, and be able to deliver high-quality work under minimum supervision.

What you’ll do:
Admin support tasks: inbox management, calendar management, travel management, documentation, reporting, data entry, and research
Excellent verbal and written communication skills
Bookkeeping, billing, and basic accounting
Human resource tasks: job posting, interview, hiring, onboarding, and training
Manage social media accounts (Minimal Task)
Prepare marketing materials, manage and optimize marketing channels/campaigns (Minimal Task)
Communicate with internal (employees) and external (clients)
Inbound and outbound messaging to our clients and do follow-ups when needed
Maintain, update, and use our operations manual, the Playbook, that documents all systems,
process workflows, standard operating procedures, and cultural values

Core Qualifications:
Familiar with tools/software: G Suite, Zapier, ClickUp, WordPress CRM, and other cloud-based software
Excellent verbal and written communication skills
Organizational and project management skills
Can help develop the organizational structure, systems, and processes (metrics and knowledge base)
2 years previous experience handling executive assistant or administrative responsibilities, or experience in customer service or related field
Present excellent customer-service skills to internal (employees) and external (clients)
Respect for others' intellectual property (no plagiarism or software piracy)
Able to prioritize and manage shifting responsibilities

Work Details:
- 40 hours per week/ Amenable to shifting schedules / US Pacific Time
- Salary: TBD depending on experience
- Biweekly payroll plus performance bonus for doing a good job and when our business does well

System/equipment requirements:
- Laptop/desktop with at least 4 GB RAM and i3 processor
- Stable internet connection of at least 5 MBPS (LAN Connection)
- Backup internet (pocket wifi)
- USB noise-canceling headset

Instructions on how to apply:
1. Put “Pro Executive Assistant” in the subject line.
2. Submit a 2-minute video about yourself and why you are the perfect fit for the ---------- more than 2 min using ----------
along with your cover letter and resume (links).

Note: We are looking for someone who is detail-oriented so please make sure that you follow ALL the instructions above for your application to be considered.