Purchasing Office & Purchasing Administrator (2 roles)

EXPERT MS Excel Knowledge

Purchasing Officer

Your day to day will include:

? Daily review of fast moving stock items to evaluate what stock is required across different

warehouses.

? Around 5-10 suppliers

? Around 3000 SKUs or more

? But 80/20 rule for activity

? The focus is a customized Excel spreadsheet that includes data from our Netsuite

cloud-based ERP system and the daily review of stock items to ensure continuous supply

? The arrangement of warehouse transfers between local warehouses

? The placing of orders from this daily analysis to both Suppliers overseas in China and Taiwan

? Liaising with international suppliers to manage purchases, communicating internally for any

issues that may impact the continuous supply of products

? Oversee the raising of purchase orders including update of quantity and date changes

? Maintain communication with vendors on specific orders to manage delivery times

? Maintain excellent and professional relationship with our suppliers

Abilities and Knowledge required :

? VERY STRONG attention to detail - ensuring the correct products are captured even when

customer refers to them wrong by looking at history and applying reason.

? Strong ENGLISH - both written and spoken

? Able to work efficiently and accurately under pressure - there can be many orders at any time

? Comfortable to ask for help to ensure the correct result - to know when you are unsure

? Easily able to learn a new online computer system (NetSuite)

? Strong Computer usage skills - email (Google Apps / Gmail), Google hangouts, accounting

systems (Ideally NetSuite)

? Understanding of the Australian / New Zealand geography is valuable – but ability to learn

quickly is more important.

? Customer Service focused

? Open to criticism and direct feedback

? Evaluating urgency

? Escalating to the right person at the right time

? Remain calm under pressure




Purchasing Adminstrator

Your day to day will include:

? The raising of weekly stock purchase orders in our system – NetSuite from orders generated

by the Purchasing Officer.

? The daily review of changes to shipping times and dates and the updating of these in

NetSuite.

? The update of item purchase orders from changes communicated from the Purchasing Officer

or the Supplier

? The raising of warehouse transfers from instructions received from the Purchasing Officer

? The creation of new stock codes in NetSuite

? The booking in or receipting of stock in NetSuite from inwards receipts of our warehouses.

? Other admin support of the purchasing team

Skills, Qualifications, Abilities and Knowledge required :

? Competent excel skills

? Strong English verbal communication skills and a good communicator.

? Comfortable with routine and repetitive jobs

? Lateral thinker

? Ability to understand and interpret information

? Capable of escalating and seeking assistance when necessary.

? Accuracy and attention to detail

? Prioritising when you have many tasks to complete.

? Ability to work from home in an unsupervised manner

? NetSuite experience would be an advantage

? Gmail experience would be an advantage

? Prior purchasing experience would be an advantage – but is not necessary



Summary:

This postings will be offered an Independent Contractor ---------- erviews will be conducted via Google Meet. Only shortlisted candidates will be contacted. Please ensure you include the below when applying for this role:



> Please let us know the result of your internet speed using http://www.speedtest.net/

> Please tell us about yourself & your home office setup:

- Are you in a quiet neighborhood?

- Do you have children at home while you are working?

- Do you have a quiet room that can serve as your home office?

- Do you have an extra monitor?

- Do you have backup internet?