Accountant

A. JOB SUMMARY

Provides management with accurate, relevant, and updated information regarding all financial areas/matters of the business for effective and efficient decision-making.

B. DUTIES AND RESPONSIBILITIES

1. Supervises Billing and Collection Section and ensures all accounts are collected according to payment terms of clients.

a. Checks aging of receivables

b. Ensures that Statement of Accounts are forwarded to clients ASAP

c. Responsible for efficient collection of accounts

d. Analyze A/R and recommends action(s) for problem accounts.

2. Supervises Budget and Disbursement Section and ensures that all checks prepared are within the allocated funds/budget.

3. Holds issuance of checks according to schedules and priorities if payable are above-allocated funds.

a. Checks and validates the accuracy of Cash Flow prepared by the Budget and Disbursement Officer to know the budget for payable accounts.

b. Checks and validates all vouchers due for payment and other related accounts used in Accounting Journal entries.

c. Checks accuracy of checks/Manager’s Check to be issued based on approved vouchers.

d. Monitors payment of accounts to ensure suppliers, banks, and other companies are paid according to terms.

i. If funds are not enough, payment can be delayed up to a maximum of seven (7) days only.

ii. If funds are available, can schedule payment to suppliers earlier than their terms to have the possibility of early payment discounts.

e. Analyzes all payable accounts and recommend solutions/actions for better and more effective cost control and cost management.

4. Handles and monitors transactions with regards to bank loans (leasing and finance)

a. Provides information regarding transactions

b. Takes charge of Letters of Credits

5. Monitors renewal of insurance/vehicle registration

a. Vehicles

b. Real Estate

c. Life Insurance

6. Audits inventory of assets such as plastic crates, tools, and equipment

7. Handles shipment documents of imported equipment and spare parts

a. Coordinate with a broker on shipment details and schedules.

b. Ensures complete and accurate documents

c. Proper filing of documents

8. Oversees proper filing of important company documents

a. Accounting files

b. Business permits and licenses, contracts, and legal cases

c. Title of company’s assets

C. WORK RELATIONSHIPS

Reports to: President / Chief Executive Officer

Supervises with: Budget and Disbursement Supervisor, Billing and Collection

Supervisor, Payroll Master, Cashier