Executive Admin Assistance

We are looking for an Executive Assistant to support our company and CEO.

This is a part-time role that reports directly to CEO. This is a remote.

Here’s what you’ll be doing:
Your day to day will be in office with the company CEO. You’ll interface with other members of the team who work remotely.
• Assisting with administrative needs and client relations
• Making travel arrangements for CEO and other key tea ---------- mbers and creating comprehensive travel itineraries for each trip
• Coordinating CEO speaking engagement logistics
• Coordinating with the team coaches for client appointments
• Maintaining a handle on company supplies and inventory
• Tracking and driving completion of key deliverables for CEO and Director of Operations
• Responding to messages received via the main company email accounts and providing customer service or directing correspondence to the right department
• Organizing office/company files – faxing, scanning, filing, and responding to customer service inquiries
• Doing research and coming back with your clear recommendations
• Updating and maintaining the operations manuals for your related job functions
• Client care
• Assisting with the on-boarding process for new clients
• Maintaining the tracking of our coaching services delivery
• Responding to client needs
• Helping clients access their program details
• Onsite assistance to CEO during client events, live events, workshops and speaking engagements (some paid travel possible)
• Assisting event management team during company live events
• Assisting in managing the back of the room to ensure all runs smoothly at speaking engagements
• Preparing for client retreats and onsite meetings
• Sending thank you cards/gifts to clients
• Managing our customer funnel entry process
• Compiling the company key metrics report
• Miscellaneous administrative and data entry tasks as assigned