Admin Real Estate Virtual Assistant Rockstar

The Real Estate Virtual Assistant is an individual who enjoys the opportunity to implement and manage multiple systems with minimal supervision. They are deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has great focus and can do one thing for a long time without getting distracted, as well as the ability to stay calm among the whirlwind and urgent matters. Customer service – to clients and to our colleagues - is near and dear to this individual because people matter the most. The right candidate thrives in a fast-paced environment to support the team in managing the client experience and will take on a wide variety of challenges and provide creative solutions. A true professional that will take the team to the next level. Someone with a high level of integrity, strong technical skills, and an independent thinker with a desire to grow. Must be a self-starter with a strong sense of team that thrives in a fast-paced environment. If this sounds like you - let's chat!

Responsibilities

Office Management
• Build, refine, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
• Conducting outgoing calls to clients and vendors, seeking information, resolving issues and setting appointments
• Oversee all contracts through closing
• Create and maintain an operations manual that documents all systems and standards
• Plan team and client events
• Meeting Prep
• Track and report numbers
• Act as the first point of contact including vendors and client interactions
• Responsible for coordinating activities related to listing activation and listing maintenance
• Home Value Reports
• Additional tasks as needed

Listing/Buyer Transaction Management:
• Perform all pre-listing admin responsibilities - appointment set to active on the market
• Perform all closed transaction responsibilities - closing to post-close management
• Perform all new buyer admin responsibilities - buyer appointment to offer accepted

Qualifications

• Must be proficient with English in speaking and writing
• Real Estate Experience preferred
• Strong written and verbal communication skills
• Exceptional organizational abilities
• Skilled with excel
• Concerned about doing things the right way
• Fast paced, calm under pressure
• Service-based attitude
• Proven ability to succeed
• Strong tech skills
• Self-motivated, positive, driven, polished, and friendly
• The ability to work calmly under pressure and consistently meet deadlines
• Comfortable with making and receiving phone calls
• Take ownership and manage transaction/project from start to finish

Hours:
Full Time
Monday - Friday 8 AM PST - 5 pm PST
We are not just looking for a virtual assistant to just fill a job. We are looking for a long term team player. We will train you and help you grow individually. We are a growing business real estate team in California, USA.

When applying, respond in the subject line to the destination you want to travel to.