Seeking FEMALE Executive Assistant (English & Spanish)

Are you looking for a meaningful long-term job where you can learn and grow?
Are you excellent in following instructions and want to feel appreciated and be part of a team?

Then this is the home for you.

We are looking for a highly organized, detail-oriented, results-driven Executive Assistant with impeccable English and Communication Skills. If you speak or write in Spanish this is a PLUS! You will be working directly with the Owners of the Company.

The goal of the role is to ensure the owners remain focused and productive as a result of your work.

About Working in Our Team: we have a high amount of integrity, positivity, determination, consistency, and we work at a fast pace.

This job can be full or part-time.

A perfect fit for this role is someone with impeccable communication skills (on the phone, through email, text message, social media or in tea ---------- etings), meticulous attention to detail, and takes the initiative to learn new things and is not afraid to solve new challenges. Given the fast-paced work environment, we need an assistant who’s extremely adaptable and who is willing to learn, but get the job done on time.

If this is you, we would love to invite you to apply.


These are the primary responsibilities:

-Writing emails to clients making sure they are happy with services provided
-Interact/ engage with clients on social media posts
-Following up with clients about outstanding invoices
-Track pending work-orders and applications in our business management systems
-Making phone calls to vendors or use WhatsApp text to interact with the team or clients
-Project related data entry
- Appointment Setting and Email Management.

Required Skills & Experience:
-Impeccable written and verbal communication skills
-Previous Executive Assistant experience is REQUIRED
-Strong time-management skills and the ability to organize and coordinate multiple projects at once
-Excellent experience with Online Cloud Services and Project Management Software, specifically with any of the tools: Google Drive, Gmail, Box, Trello, Basecamp.
-Must be tech-savvy and a flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Knowledge in Spanish is a BIG PLUS++
- Additional tasks as personal assistant (when needed)

Your System Requirements:
-At least 20mbps main internet speed
-A desktop or laptop that is no older than 5 years that runs fast
-A webcam for occasional online meetings
-Noise-canceling USB Headset
-Quiet, Dedicated Home Office
-Smartphone

Please apply by answering the following questions now and we will reach out to you:

1. How would you define success in your role as an Executive Assistant?
2. When you encountered a problem in your previous job(s), what did you do to overcome it?
3. How would you rate your organization skills from 1-10? Please explain why you feel you are organized as a person?
4. With the job responsibilities and minimum requirements mentioned above, if you are going to rate yourself from 1-10, 10 being the highest, what rate will you give yourself and why?


Thank you GREATLY for your time & we look forward to hearing from you.