Executive Assistant

What to expect?

• Competitive salary and benefits package
• Opportunity to travel
• Health and wellness program
• Positive working environment
• Continuous learning and opportunity for development
Summary:
Enhances executive's effectiveness by providing information and management support and representing the executive to others

Essential Duties and Responsibilities:
• Organizes internal and external discussions/communication for the executive’s office.
• Briefs the executive of the daily events going on within the organization.
• Prioritizes completion of requests/deadlines and makes sensible decisions accordingly.
• Works with data, reports, and presentations by collecting and analyzing information
• Manages and maintains the executive’s schedules, appointments and travel arrangements.
• Confidently communicates on engagements with all levels within the organization and liaise with internal staff at all levels.
• Handles sensitive / confidential information in the executive’s office at the highest level of maturity and integrity.
• Arranges and coordinates meetings and events on a timely manner.
• Interacts with incoming visitors and external clients.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications

Qualifications:
• Candidate must possess at least a Bachelor's/College Degree, Business Studies/Administration/Management, Mass Communications, Secretarial or equivalent.
• Preferably with at least 2 years experience specializing in Secretarial/Executive & Personal Assistant or equivalent.
• Proficiency in Microsoft Office applications, email management, excellent communication skills (written, verbal, listening), with good presentation skills.
• Excellent organizational and administrative skills, stress management skills, and a strong ability to multi –task.
• Adaptable and has the ability to deal with all levels in the organization in a fast-paced environment
• Analytical skills
• Keen to details and accuracy, committed, positive, outgoing and approachable
• With good employment record and credentials
• High level of personal integrity, diplomacy, and accountability
• Discrete and maintains strict confidentiality
• Must have good negotiation skills and interpersonal skills.
• With a professional appearance and attitude coupled with good work ethics
• With a “Proactive and Can Do” Attitude
• Willingness to occasionally or frequently work beyond traditional office hours