Executive Assistant

REIMAGINE MEDIA EA

We’re looking for an awesome, reliable, and experienced Executive Assistant for a CEO of a US-based Public Relations (PR) and media strategy company.

The core of the business is launching socially responsible companies into the media stratosphere, and their clients include neuroscientists, mental health tech startups, community living organizations, conscious relationship coaches, and progressive sex education activists. They only work with people who are doing good in the world.

Founded by a former journalist, we have deep relationships with some of the best reporters and top outlets - print, tv & podcasts - in the country. We get our clients epic, unforgettable coverage in both traditional media and on multiple social media platforms with influencers, and we have an awesome time doing it!


CORE ROLES & RESPONSIBILITIES
The Executive Assistant will support the growth of the business by providing excellent project management and people management skills. This includes:

Supports the CEO’s personal and work life
Answers emails and schedule meetings/appointments in a perfect written communication
Assists with research, bookkeeping, invoicing and minor website maintenance.
Manage Reimagine Media’s social media sites
Keeps track and ensures timely implementation of weekly deliverables for the different areas of the business.
Troubleshoots / follow through on stuck points/keeping projects on ---------- anizes and manages company assets & resources.
Creates and manages the company’s Standard Operating Procedures (SOPs), making sure they’re always up-to-date
Hiring and onboarding of staff as needed
Being positive and supportive of staff to keep them motivated and inspired to do great work.


QUALIFICATIONS
Must be trustworthy and reliable
Available during US business hours
At least 2+ years of experience as an EA/ virtual assistant working with US-based companies/ business owners
Great communication skills including being a strong English speaker (Regular zoom calls)
Takes initial direction and runs with it, producing results exceeding expectations
A positive, “can do” attitude even under pressure
Enthusiastic and fast learner

REQUIRED SKILLS
Eye for upleveling, organization, and automation
Project Management skills - Keep a top-level eye on the goals and our progress.
Experienced using Asana, Toggl, and other tracking tools
Above-average with Google tools (GDoc, spreadsheet, etc)
Strong people skills

PLUS SKILLS
PR experience is an advantage especially creating compelling pitches & establishing relationships with journalists & influencers
Running & managing social media accounts

ATTITUDE/ETHIC
You are extremely dependable and reliable.... NOT the "This usually doesn't happen, but it happened again" type.
You have a positive, can-do attitude. You take pride and ownership in your work and get joy and satisfaction out of doing a great job. You like to work, to be challenged, and to produce something that makes a difference.
You do all you can to make our lives easier and are a pleasure to be around. You like to enjoy your day-to-day experience of life and are professional yet personal.
You’re proactive and communicative. You let us know when something is done, when it won’t get done and what needs to be done.
You’re not afraid to tell us what’s not working or how it could be done better, yet you don’t push an agenda once we’ve made our choice.
You’re coachable and don't take things personally.
You‘re able to take responsibility when you miss the mark or make mistakes. You seek to learn from those mistakes and even recommend solutions for doing better next time.
You’re as flexible as Gumby, can jump when and where we need you to.
You can prioritize and modify priorities accordingly and are able to switch focus quickly. When something urgent comes up, you’re ready to go. You’re known for being cool under pressure and quick on your feet. You like problem-solving, especially when the stakes are high.

EFFICIENCY
You’re UBER Organized and pay attention to details. You see patterns and opportunities to organize and increase efficiency. * * You’re efficient, effective and a project manager sent from heaven.
You are tech-savvy and embrace online resources including phone apps to ease communication and efficiency.
You like to learn new methods, systems, and technology to make your work easier, more efficient, effective, and even automated. (You’re not afraid to dive into a new program you’ve never used before. You’re excited about it!)
You’re a SUPER fast turbocharged multi-tasker who loves to get things done, make a difference and learn while doing it.
You make minimal mistakes, yet aren’t afraid to stretch out of your comfort zone.
You have a great balance of seeking direction and feedback and taking the ball and running with it. You can follow directions as well as express your creativity and insights.

HOW TO APPLY:
Please fill out the survey application form on this link:
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