Personal Assistant

PA carries out administrative work on behalf of one individual. This individual is an executive in a commercial organization. The role of a PA is to free the executive’s time from organizing and administrative tasks so that they can spend maximum time on strategic tasks. Responsibilities will include:

acting as a first point of contact: dealing with correspondence and phone calls
managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
booking and arranging travel, transport and accommodation
organizing events and conferences
reminding the manager/executive of important tasks and deadlines
typing, compiling and preparing reports, presentations and correspondence
managing databases and filing systems
implementing and maintaining procedures/administrative systems
liaising with staff, suppliers and clients
collating and filing expenses
miscellaneous tasks to support
Write emails
Book calendar appts
Order groceries
Be on phone calls to take notes
Pick meals based on executives preferences and create grocery list to go with it
Organize home and car maintenance
Personal shopping for me (clothes etc online)
Arrange and book travel
Book reservations
Doing research
Keeping family schedule (doctor, massage, hair, home cleaners)
Every evening the executive will talk, the PA will write in the journal and ask the executive probing questions to get a better journal entry
Send personalized news and information on relevant topics
planned date nights for the executive and his loved one