Administrative Virtual Assistant

What We Need
We are seeking a Virtual Administrative Assistant to work remotely.
The position is considered an integral part of the Office Administration team.
Successful applicants will be honest, extremely organized, and detail-focused.
You will report directly to the Finance Director and Office Manager.
You will be working with a remote team of other assistants located in the Philippines.

What You’ll Be Doing
Organizing, electronically filing, maintaining, and accessing data for various projects
Collecting and posting data for “dashboard” reports ensuring that the executive team gets regular updates on company metrics
Sending emails and texts to company employees to ensure compliance with fleet maintenance and safety programs
Creating instructional videos via screen recording software
Transcribing instructional videos
Supporting the accounting department by verifying and posting bookkeeping transactions
Assisting Finance Director and Office Manager with special projects as needed

What We’re Looking For
Time commitment
40+ hours per week
Work hours: Monday - Friday from 8:00 AM-5:00 PM Eastern Time USA with a 1-hour lunch break >>>> some flexibility available with the start/stop times
100% focused on our business – no side jobs

Experience
Minimum of 2 years of experience working remotely for a company in the USA on a USA time schedule
Minimum of 2 years working as an Admin Assistant, Bookkeeper, or Accounting Assistant
Experience with tools needed to work remotely
General - Google Sheets/Docs, Microsoft Office
Project Management tools - Slack, Asana, Basecamp
Cloud file systems - Dropbox and Google Docs
Remote Desktop Access software

Skills and Technical Knowledge
Intermediate proficiency in Microsoft Excel – ability to create and manipulate PivotTables
Ability to produce error-free reports
Ability to quickly learn new software programs
Ability to communicate effectively in English, both verbally and in writing

Personality & Approach to Work
Incredibly organized and detailed
Ability to meet deadlines
Problem solver