Personal Assistant and Business Administrator for CEO & COO of a Technology Startup

IN NEED OF SOMEONE ORGANIZED AND ABLE TO HANDLE DELIVERY FOR TWO PEOPLE WHO ARE BUILDING TECHNOLOGY AND MULTIPLE BUSINESSES ACROSS MULTIPLE COUNTRIES

Myself and my partner are both working remotely from two different countries. We need someone on our team who can support us across multiple facets and projects to help to run the business effectively. I am working in Dubai and he is in New Zealand. Our clients are based all over the world (USA/UK/Australia/Hong Kong/Africa) and we need someone who can coordinate projects, meetings, schedules, and more across these regions.

Managing contractors, schedules, and supporting across various types of requests from Social media research, flight and travel coordination, as well as some personal support for each of us. We need someone to be the layer between us and the world. Anyone working with us will become very engrained in our business and we are looking for someone long term as we grow our business rapidly. We are both Technology Leaders and we have made products for big Enterprise customers as well as startups. You don't need to be very technical but you should be able to use standard tools and systems (Excel / Google Docs / Email / Zoom / Trello / Dropbox / Email etc).

Communication will be primarily WhatsApp & Email. You would be expected to keep track of your own Tasks and process. We would need to be able to see what tasks are currently in process, what tasks are pending, what tasks are upcoming etc. We would need someone organized and familiar with Trello or other similar tools.

I don't track hours, I track delivery. If you deliver for me and my partner, we will always be happy. We will be working very close with you.

Our business are:
- We do digital transformation for big businesses (we review and improve their old systems and technology)
- We build technology products and apps for businesses
- We are e-commerce experts (Amazon, building websites, more)
- We work with small/medium/big businesses on their digital marketing
- We own some Ecommerce brands
- A lot more and different work (every day will be different)

Expectations for the Job:
- Coordinate meetings between 3 countries/timezones
- Followup and manage freelancers and contractors
- Manage expenses and invoice creation
- Coordinate travel for multiple people
- Manage action items from stakeholders
- Followup with customers / tea ---------- mbers / contractors / sales prospects
- Strong English is essential, writing professional emails and communications
- The scope will grow, and there is a lot of opportunity to gain new skills (Social media management / Project Management / etc)

Questions for you to answer:
1) Somebody is trying to contact [me] for a meeting. - What do you do?
2) I have to cancel a meeting already booked. What do you do?
3) If I was to send you my expenses how would you keep track of it?
4) Somebody contacts you to move a meeting that’s already booked - Walk me through the process?
5) I need to get designs done from a graphics designer. I give you his number and the requirements. How do you manage this project?

Example Piece of Work [Please complete this]:
1) Find me the top restaurants in Rotorua for the 26th of July that take 4 people.
2) I need to travel to Tanzania from Dubai give me flight options for the second week of August
3) ---------- - Please go to their Instagram social media for the USA and UK and find the top 3 performing posts.
6) Please change the response to this Post to: "I have read the JD and let's get started - [Your Name]"