Virtual Assistant - HR Recruitment Admin

This opportunity will be fast-paced and will include all traditional PA duties alongside organising events, project management, filtering applications, Arranging telephone interviews, Reminding candidates of interview dates, research prior to meetings, communicating with staff and stakeholders - and lots more!

The company is amazing and consists of a very impressive multi-cultural team. Values, integrity, collaborative culture are all so important to their Founder and staff. You will be agile and flexible, calm and solutions focused with excellent communication skills, and at the same time be humble and a team player. This is the most fantastic job for someone who loves that 1:1 commitment and wanting their working days to be interesting, busy with plenty of autonomy and responsibility. The company is looking for long term staff, people who would like to grow and build their career with them, whilst changing the world for the better.

Correspondence: Extensive inbox management including clearing emails, flagging anything urgent, responding when able and forwarding emails to appropriate people. Coordinating communications between partnerships team, Recruitment Executive Team and Head of People.

Prioritisation: Ensuring that the diary runs like clockwork, determining whether a meeting is worth taking, obtaining a clear agenda, ensuring it's an appropriate length, and taking introductory phone calls when needed. You'll also be quickly able to pivot the diary to ensure that urgent meetings are accommodated.

Administration & Logistics: Our Head of People will eventually require support with travel and accommodation logistics. You will also help him with all day to day administrative tasks such as taking notes & actions at meetings if needed, filing expenses, helping to create meeting slides plus anything else that he might require support with.

WHO YOU ARE

ESSENTIAL - fluent English both spoken and written
Team player - build effective relationships with the team and with colleagues
Flexible and adaptable - a hands-on, can-do attitude is essential
Highly efficient and extremely organised
Proactive, self-starter with the ability to manage multiple projects
Tech-savvy - good use of systems, Microsoft programs inc Google suite and solutions-oriented
ADVANTAGEOUS - Please start the first line with “purple elephant” so that I know you actually read the complete job description.


MAIN ASSIGNMENT

Booking candidates for interviews, chasing candidates, sending info via email
Handling inquiries
Maintaining administrative systems
Provide coordination support to all members of the whole team
Update and maintain logs of enquiries received and responses given using candidate relationship software;
Putting roles onto the platforms
Diary Management
Note taking


PURPOSE OF GENERATION SUCCESS

GS is an inclusive community that supports people with ambition and realise potential through mentoring, coaching, workshops and access to industry by removing barriers and connecting business and people of diversity together. GS is a not for profit organization that is an inspiring network that advances social mobility by empowering all people of diversity to achieve their career aspirations.

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When applying, please put "PURPLE CAR" in the subject line