Executive Assistant

COMPANY OVERVIEW

Ventin Web Solutions is a web design and online learning business based in the USA with a mission of helping businesses and people get found online so that they can make a bigger impact in the world. We’re an award-winning mission-oriented company (with killer benefits) and we’re looking for an amazing, full-time Virtual Assistant to join our team of Rock Stars and support our President, James Bullis. Learn more about what we do, here.

If you are a highly organized administrative professional with experience supporting business owners, read on to learn more about this exciting opportunity!

POSITION OVERVIEW

This is a full-time role, reporting to our President. For this role, you’ll need to have a reliable Internet connection, reliable computing equipment, and a quiet working environment. Typical hours for this role are 9 am-5 pm during US Central Time, Monday-Friday.

MISSION

The mission of the Virtual Assistant is to stay five steps ahead of their leader, tracking all of the administrative details, and clearing the path for him to make his greatest contribution to our business. The Virtual Assistant will be a key asset to the President by anticipating needs at an exceptionally high level, allowing him to develop vision and strategy for all aspects of Ventin Web Solutions so that we can reach our revenue and profitability goals.

While repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the President’s needs and the needs of the business. The most important responsibility of the Virtual Assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity in order to support the initiatives of the company.

RESPONSIBILITIES

The Virtual Assistant will have the following primary responsibilities:
- Meeting management including preparing agendas, taking notes, and distributing action items
- Communicating on the President’s behalf both internally and externally via Email and Telephone
- Email management on behalf of the President
- Attending virtual meetings multiple times per week
- Calendar management and scheduling on behalf of the President
- Administrative tasks including, but not limited to, booking appointments, research projects, and coordinating travel
- Light bookkeeping tasks

PROFICIENCIES

Quality Communication: The VA must be an excellent communicator, in both written and oral forms. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly both in writing and orally on a regular basis. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include virtual video calls, Slack messages, text messages, and/or emails.

High Level of Discretion: Since our VA will regularly work with confidential information, discretion and sensitivity is a must.

Team Player: In addition to working directly with the President, the VA will also work with members of the Web Design Team. They’ll need to be able to collaborate and communicate well with these team members.

Anticipating Needs: As a part of our commitment to enabling our President to serve our company and customers, our VA will strive to anticipate needs and eliminate friction. This means you know how to stay five steps ahead of your leader, clearing the path for him to make his greatest contribution.

Affinity for Technology: Our executive assistant will be technologically savvy and will not be intimidated by learning new technology. Proficiency in the following tech platforms is ideal: Slack, Zoom, Google Suite, Asana, Microsoft Office Suite.

REQUIREMENTS:


Experience: 2-5 years supporting business owners
Job Type: Full Time, Salaried (with killer benefits)

APPLICATION INSTRUCTIONS:

To apply, please submit the following via email to ----------

1. Cover letter and PDF of your resume
2. References from Past Employers, if applicable